Role Overview

The Bookkeeper maintains accurate, compliant financial records for the Humane Society of Ventura County, a 501(c)(3) animal welfare organization. This role supports fiduciary oversight, donor and grant accountability, and monthly financial reporting for Senior Management and the Board. The Bookkeeper works directly with the Finance Director, program staff, and external auditors.

Key Responsibilities

Accounting Operations

• Process vendor invoices, cash deposits, and credit card transactions with accurate general ledger coding
• Prepare journal entries, bank reconciliations, and supporting documentation
• Assist with bi-weekly payroll processing
• Perform month-end and year-end close
• Reconcile petty cash, donor database (DonorPerfect), and clinic revenue system (ClinicHQ) monthly
• Other accounting duties as required

Financial Reporting

• Prepare monthly financial statements and internal reports for management and Board review
• Support year-end financial statement preparation

Grants and Restricted Funds

• Track revenue and expenditures by grant and restriction in accordance with grant agreements
• Coordinate with program staff on compliance documentation
• Assist with grant budget preparation and funder financial reports

Audit and Compliance

• Prepare audit schedules and support the annual independent audit and Form 990 filing
• Maintain internal controls and assist with compliance for federal, state, and private funding sources

Qualifications

• Bachelor's degree in accounting, finance, or related field
• 3-5 years of accounting experience; nonprofit experience preferred
• Proficient in nonprofit fund accounting and GAAP
• Proficient in QuickBooks; experience with DonorPerfect a plus
• Strong Excel skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication and problem-solving skills