JOB SUMMARY:

The Accounts Payable Clerk is a reliable and detail-oriented role that supports high-volume invoice processing and vendor management at Ironsite. The role is responsible for ensuring timely and accurate processing of invoices, maintaining strong vendor relationships, and supporting month-end close activities.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process a high volume of vendor invoices (typically 200–500+ per week) with accuracy and timeliness 
• Perform 2-way and 3-way matching (PO, receipt, invoice) 
• Review invoices for proper coding, approvals, and compliance with company policies 
• Manage vendor setup and maintain accurate vendor records 
• Respond to vendor inquiries and resolve discrepancies in a professional and timely manner 
• Prepare and execute weekly check runs, ACH, and wire payments 
• Reconcile vendor statements and investigate outstanding items 
• Assist with month-end close, including accruals and AP aging analysis 
• Support audits by providing requested documentation and reports 
• Identify opportunities to improve AP processes and increase efficiency 
• Review and post credit card charges on a weekly basis 

OTHER JOB DUTIES:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time without notice. 

QUALIFICATIONS:

•  2–4 years of Accounts Payable or general accounting experience 
• Strong understanding of AP processes, invoice workflows, and basic accounting principles 
• Experience with ERP/accounting systems (e.g., Acumatica or similar) 
• Proficiency in Microsoft Excel (pivot tables, lookups, basic formulas) 
• High attention to detail and strong organizational skills 
• Ability to manage deadlines and prioritize in a high-volume environment 
• Strong communication skills and a customer-service mindset 
• Experience in a mid-sized or high-growth company 

TRAVEL REQUIRED:

• None