Administrative Services Specialist
Description

BTR is looking for an organized, flexible, self-directed, and willing to learn individual to hit-the-ground-running with assisting our management and admin teams. This position includes a variety of responsibilities.


The ideal candidate would be a fast learner of processes and one who proactively takes ownership of responsibilities and uses proper resources to complete assignments correctly. This is a 40 hour per week position, Monday - Friday. This is a remote position.


This person needs to be self-disciplined enough to work from home, detail-oriented, great with time management, able to handle a fast paced work environment and enjoys working in a team environment.


Specific responsibilities include the following. Other duties may be assigned.

Manage responsibilities in Admin Team Mail box and Vendor Relationships

Provide support to the Management team

Assist with BTR Management travel and team member conference registration, when applicable 

Supports Director of Strategic Initiatives with 

  • Travel arrangements and itinerary 
  • Scheduling Appointments / Conference Registration
  • Calendar Management & Organization
  • Support with the onboarding of new Broker Partners
  • Support and assist with other duties as assigned 

Check BTR mailbox and distribute mail as necessary at least twice a week

Support BTR members' lifecycle at the company

Participate in the planning of annual all-team virtual events


Only considering candidates that live within 15 miles of zip code 33606.

Requirements

QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or training; or equivalent combination of education and experience.


Must have at least five years of office experience with supporting Director and above. 

Excellent written/verbal communication skills and the ability to communicate with both technical and non-technical personnel; ability to listen, clarify and respond well to questions

Strong organizational and time management skills

Diligent documentation habits

Microsoft Office skills (Word, Excel, PPT)

Must be self-motivated and able to work in a fluid, flexible, fast-paced team environment

High level of professionalism, productivity, dependability, judgement and accuracy

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