Job Summary: 

The Purchasing Clerk is responsible for supporting the procurement process by verifying specifications, preparing purchase orders, and maintaining accurate purchasing records. This role ensures timely and accurate ordering of materials, monitors stock levels, and collaborates with vendors and internal teams to source requested items. The Purchasing Clerk also assists with quoting, manages returned goods, maintains system data, and performs clerical tasks related to purchasing operations. Through attention to detail and strong organizational skills, this role helps maintain efficient inventory flow and supports the overall effectiveness of the purchasing function.

Essential Job Duties and Responsibilities: (Additional duties may be assigned)

1. Purchasing Processes

• Manage relationships with internal departments to help source the requested customer items
• Review supplies to ensure quality and quantity
• Prepare and submit complete and accurate purchase orders according to company guidelines
• Expedite and follow up on purchase orders as required
• Ensure vendors can provide products that meet the necessary internal requirements
• Process returned purchased items that are not acceptable or do not meet specifications
• Interface with Shipping/Receiving regarding incoming and outgoing shipments on a daily basis
• Manages and modifies Purchasing system configurations and updates periodically for system efficiencies
• Performs other related duties as assigned

2. Quoting

• Prepare and submit requests for quotes with Suppliers for items to be purchased

3. Order Management

• Interface with Sales/Customer Support regarding specifics on customer requests
• Coordinate and participate in physical inventory on a monthly basis

4. Stocking Order Analysis

• Monitor stock levels

Accountabilities:
 

Contribute to the overall success of the Company by performing all assigned duties in a professional, timely and accurate manner. Follow all Company safety policies and procedures as set forth in the Employee Handbook, Corporate Safety Manual, and any local regulations. 

Supervisory Responsibilities:   The Purchasing Clerk does not have any supervisory responsibilities. 

Minimum Qualification Standards:  

· High School diploma or equivalent preferred.

· Two to four years related experience and/or training or equivalent combination of education and experience.

Knowledge, Skills, and Abilities: 

· Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before coworkers within the organization.

· Ability to calculate figures and amounts such as discounts, commissions, proportions, and percentages. Ability to apply concepts of basic algebra and geometry.

· Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations

· Knowledge of market research, data analysis and purchasing best practices.

· Working knowledge of MS Office, Excel and purchasing software (e.g. DDMS).

· Excellent communication and interpersonal skills...

· A strong analytical mindset.

· Outstanding organizational skills.

Equipment, Machines and Software Used: 

· To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, Microsoft Outlook and DDMS/NetSuite.

· Ability to operate various office equipment including computer, printer, telephone, fax machine, copier, and scanner. 

Mental and Physical Requirements:

· While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision. 

· Ability to climb, stoop, kneel, sit, stand, walk, push, pull, grasp, talk and hear.

· Ability to occasionally lift and or move up to 10 pounds.

Environmental Conditions: 

· The Purchasing Clerk is subject to inside environmental conditions.

Travel Requirements:   None 

Pay Range: 

· $23.00 - $25.00 per hour

Disclaimer: 

· All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. 

· This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. 

· The Company reserves the right to add to or revise an employee’s job duties at any time at its sole discretion. 

· This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. 

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.