Job Title: Payroll Administrator

Reports To: AHR Controller

Type of position: Exempt/Salary             

Employee Classification: Regular/Full-Time  

Compensation: $50,000-$70,000

Job Summary: The Payroll Administrator will independently manage the payroll process for the organization. This

includes overseeing all administrative activities related to payroll, hands on processing of payroll on a regular basis for

multiple entities, supervision of payroll staff and oversight of payroll for other American Heritage Railways (AHR) entities.

This position is a perfect fit for an energetic, self-motivated, hands-on individual seeking a position offering a variety of

responsibilities and levels of challenge.

Essential Duties and Responsibilities:

• Responsible for the preparation and hands on processing of varying payroll schedules for over 300 employees including both exempt and non-exempt time records; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions
• Responsible for the coordination efforts between payroll, Human Resources (HR), budget and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor, overtime, leave balances, head count, and retirement contribution reports)
• Handle the administration of the electronic timekeeping system. Setup each employee, valid programs for each employee’s charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
• Assist with the ongoing administration of the electronic timekeeping system, including timeclock setup for all AHR entities
• Manage employees pay setup to ensure accuracy in all earnings and deductions codes, adherence to FLSA guidelines, etc.
• Establish/maintain employee payroll records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations
• Responsible for entering payroll journal entries into the accounting software
• Timely filing of payroll into employee personnel files and benefit files
• Provides any necessary reporting to management/department managers
• Responsible for all quarterly and year end payroll reconciliations for all AHR entities (401K, HSA, etc.)
• Professional and efficient communication with employees on any payroll questions/discrepancies
• Work in conjunction with the HR Department to stay current on updated payroll laws (minimum wage, exempt vs. nonexempt requirements, etc.)
• Assists the HR Department with ACA reporting for all AHR entities
• Manager 401k and Health Savings Account (HSA) contributions and funding for all AHR entities
• Oversee tax filings in accordance with local and federal laws in multiple states
• Work closely with the HR and Payroll vendor pertaining to payroll functions and compliance
• Supervise all other AHR entities payroll staff for their biweekly processing of payroll, reporting, journal entries, etc.

• Associate Degree in Business Administration/Finance required, Accounting Degree preferred
• Five plus years in a Payroll Office performing all payroll functions; Three years additional payroll office experience in lieu of Associate’s degree
• Experience in multi-state payroll processing and some familiarization with researching state specific payroll requirements
• Excellent skills using MS Word, Excel, Access, and Internet Explorer
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong organizational skills, and the ability to work under pressure
• Ability to handle and prioritize multiple tasks and meet all deadlines

Work Environment:

• A majority of time is spent in an office setting
• Some time spent walking in and around railyard and across tracks where uneven ground surfaces and materials are commonplace
• Fast paced team environment