One Health is seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the day-to-day operations of our Naperville office. This individual will ensure the office runs efficiently, provides administrative support to the executive team, and creates a professional, welcoming environment for employees and visitors. The ideal candidate is resourceful, takes initiative, and thrives in a fast-paced environment.

Responsibilities

• Coordinate calendars, meetings, and travel arrangements for members of the executive team. 
• Schedule meetings and reserve conference rooms. 
• Prepare meeting spaces, including technology setup and refreshments as needed. 
• Assist with special projects and administrative tasks for leadership. 
• Manage confidential information with discretion. 
• Maintain a clean, organized, and professional office environment. 
• Ensure office kitchens, break rooms, and common areas remain stocked and presentable. 
• Order, receive, and maintain inventory of office supplies, kitchen supplies, and equipment. 
• Coordinate office maintenance requests and communicate with building management and vendors. 
• Serve as the primary point of contact for office-related vendors and service providers. 
• Assist with onboarding logistics for new employees, including workspace setup, office access, and welcome materials. 
• Receive, sort, and distribute incoming mail. 
• Process outgoing mail and packages. 
• Manage all FedEx, UPS, USPS, and courier shipments. 
• Track deliveries and resolve shipping issues when necessary. 
• Support Human Resources with administrative tasks as needed. 
• Recommend and implement process improvements to enhance office efficiency. 
• Perform other administrative duties as assigned. 

Qualifications

• 3–5 years of experience as an Office Manager, Executive Assistant, or in a similar office administration role. 
• Excellent organizational and time management skills with the ability to prioritize multiple tasks. 
• Strong verbal and written communication skills. 
• Exceptional attention to detail and problem-solving abilities. 
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). 
• Experience coordinating travel and executive calendars. 
• Experience managing office vendors, supplies, and facilities. 
• Ability to work independently while maintaining a high level of professionalism. 
• Comfortable handling confidential information with discretion.