The Manager, Institutional Giving supports the Alliance’s institutional giving program with an emphasis on managing philanthropic and government grants and growing the portfolio of foundation funders. The job additionally works on engagement with corporations through philanthropic support and corporate volunteer days. The Manager coordinates communication with funders and supports the Alliance President and Park Administrator, Vice President of Development and Director, Development in researching, cultivating, and engaging funders in the mission and work of the Alliance.
ESSENTIAL JOB FUNCTIONS / KEY JOB OUTCOMES
Planning, Strategy & Relationship Building
- Manage a high-impact institutional giving and engagement strategy program, encompassing the cultivation of private, community and corporate foundations supporting the growth and long-term sustainability of the Alliance
- Conduct research and navigation of the field of institutional funding sources to identify potential compatibility and interest in the work of the Alliance including analysis of past, current, and prospective supporters and partners
- Ensure the primary relationship manager for all institutional funders and partners keeps them abreast on an on-going basis of the work and initiatives of the Alliance through site visits, briefings, and reports by setting up correspondence strategies for all funders and managing and executing a year-round communication calendar
- Ensure appropriate recognition and fulfillment of all obligations to corporate, foundation, and government funders, including processing tax acknowledgments in a timely manner
Institutional Fundraising & Grant Development/Management
- Identify, write, and submit philanthropic grant proposals and budgets, in collaboration with the organization’s program staff and other departments as necessary
- Manage and maintain institutional grant calendar, reporting schedule, and task management documents for corporate, and foundation, and government support
- Serve as a significant thought partner and contributor on all institutional grant proposals, report submissions, and grant solicitations, and position the organization through these activities for on-going and new support from institutional funders
- Conduct on-going prospect research to grow prospect pool for priority projects, with aim of applying for 8-10 new grants per year
- Arrange meetings with corporations and foundations for the purpose of pitching and presenting proposals and cultivating and stewarding relationships and long-term partnerships
- Maintain ongoing communication with program teams on projects, activities and statistics for use in grant language
- Ensure all necessary records, files, reports, databases and resource materials pertinent to grant activities remain up to date and accurate
- Collaborate with organization’s finance and administrative staff to ensure that grants are in compliance with regulatory, funding agency, and policy requirements
Program & Administrative Coordination
- Track key performance indicators to assess expenses, revenue generation, and ROI related to all institutional giving initiatives and relationships.
- Utilize Raiser’s Edge to record and monitor all pledges and payments
- Manage and maintain institutional budget to be shared with finance and senior leadership
- Assist with general Development Department activities, including mailings, funding and performance presentations, and preparations for Board meetings
- Provide writing templates for Development Department to utilize in appeals, acknowledgments, and other written materials
- Assist with donor cultivation and provides general support for various Alliance fundraising events
- Travel to various parts of the Park or other locations as needed to fulfill duties
Performs other job-related duties and functions as assigned
EDUCATION & EXPERIENCE
- Bachelor's Degree /Marketing, Journalism, Public Administration, Business Administration, or other relevant discipline
- A minimum of three to five (3-5) years’ experience in fundraising with a nonprofit organization, particularly institutional grants management, grant writing and development, and cultivating relationships with a private, family, community and corporate foundations
- A valid, unexpired NYS Driver’s License
COMPETENCIES (Knowledge, Skills & Personal Attributes)
- Passion for the Alliance Mission & Core Values: A passion for public parks and environmental conservation combined with a commitment to treating others with respect, appreciating individual differences and embracing the values of diversity, equity and inclusion.
- Ethics & Integrity: Earns the trust and respect of others through a consistent commitment to integrity, honesty and professionalism in all interactions.
- Development & Fundraising Knowledge: Sophisticated and in-depth understanding in the areas of prospect research, donor cultivation, stewardship and moves management of donors and funding entities at varying degrees of net worth and giving capacity. A strong commitment to quality and staying up to date on emerging trends, best practices and innovation in the field.
- Relationship Building: A natural relationship builder and demonstrated interpersonal skills and capacity to work with a diverse array of individuals, donors and Board Members. Ability to think strategically and build constructive and positive working relationships with external funders and supporters characterized by a high level of acceptance, cooperation and mutual respect.
- Entrepreneurial: Naturally, creative, highly interpersonal and goal oriented with a drive to positively influence others to further fundraising objectives and organization goals. A passion for developing fresh ideas and approaches to achieve success.
- Communication Skills: Superior written and verbal communication skills, including public speaking and the ability to convey concepts and make presentations in a clear, culturally competent and understandable manner. Demonstrates effective listening skills and openness to other people’s ideas and suggestions.
- Decision-Making & Judgment: Integrates broad knowledge of information sources, garners insight from abstract data that can be used to assess problems and exercises sound judgement to make decisions. Thoroughly analyzes impact of possible solutions and decisions and shares probable impacts based on experience. Is proactive in deciding best course of action, anticipating likely outcomes or implications. Ensures policies, procedures and measures are in place to support achievement of objectives.
- Planning, Organizing & Problem-Solving: Able to manage multiple projects effectively. Defines tasks and milestones to achieve objectives and ensures the optimal use of resources to effectively solve problems and accomplish work objectives. Alerts others to possible problems in a timely fashion and knows when to seek support and direction from others to solve problems, while offering possible solutions. Acts on solutions selected and decisions made.
- Organization & Accountability: Meticulously well-organized with diligent attention to detail, ability to set priorities, meet deadlines and takes pride in consistently producing accurate, timely and quality work products with minimal supervision.
- Collaboration & Teamwork: Committed to working in collaboration with others, promoting cooperation and commitment to others and being a positive team contributor.
- Customer Service: Exhibit a strong commitment to delivering excellent and responsive service to internal stakeholders, patrons, donors and customers.
- Technology: Proficient with automated technologies that support area of responsibility including Raiser’s’ Edge, other fundraising platforms, G-Suite and Microsoft Office Suite..
WORKING CONDITIONS & PHYSICAL DEMANDS
- Work is normally performed in an interior office setting which does not subject the employee to any hazardous or unusual elements
- Job requires operating a motor vehicle; standing for extended periods of time and use of a desktop, laptop or video display terminal
- Work requires routine physical movements with limited physical exertion
- Requires communicating information with co-workers, stakeholders and/or the public; reading correspondence, instructions and/or technical documents; writing correspondence and/or reports and filling in forms
Diversity Makes Us Stronger Together: Prospect Park Alliance serves park users of all socio-economic and cultural backgrounds and strives to reflect this diversity throughout our operations and in our leadership, staff, stakeholders and supporters. We know that by creating an equitable and inclusive workplace built on mutual respect and the appreciation of difference, our employees will feel safe to express themselves, voice their opinions and work together to find common ground and solutions. Integral to this vision is our longstanding commitment to provide equal employment opportunity for all employees and applicants for employment.