Position Description

 

Position Title:  Project  Manager 

Department:           Administration

Reports To:                               Chief Operating Officer

Status:        Part-time

FLSA Status:       Non-exempt

Effective Date:  July 2026 

Christ-Centered Culture

· This means we regularly share our faith with others. The Great Commission is our mission, and our role is to equip and encourage others to do the same. 

· We keep Christ central through active participation in and contribution to the spiritual growth of the organization, maintaining God-pleasing relationships with all co-workers, volunteers, donors, and partners. 

· Every person, and position, is eagerly looking for opportunities to directly mobilize ministry though our volunteers and donors. 

Summary of Role

The  Project Manager (PM), at the direction of the COO, leads enterprise-wide projects related to the strategic plan and the ministry of Kingdom Workers. The role coordinates cross-functional teams, drives projects from strategy through  execution, provides clear communication, and accountability. The ideal  candidate is AI and tech savvy, skilled in agile project management practices  and tools, and committed to advancing KW’s mission and Christ-centered  culture.
 This is a project dependent role, which can be renewed as projects arise.

Duties and Responsibilities:

· build  and maintain a clear project roadmap, timeline, work breakdown  structure, milestones, sprint plans, meeting cadence, and accountability  system 

· coordinate  cross-functional workstreams such as governance, legal, finance, HR, programs,  communications, donor relations, technology, data, risk, and operations 

· facilitate project  meetings, check-ins, retrospectives, and working sessions using agile-informed  practices appropriate to the organization and project phase

· create  and maintain project documentation, including project charter, scope  statements, stakeholder map, RACI, risk register, issue log, dependency  tracker, decision log, action-item tracker, and executive status reports 

· use  project management and collaboration tools to provide visibility into  priorities, deadlines, ownership, risks, and progress 

· apply  AI-enabled tools appropriately to improve project efficiency, summarize  meetings, draft project documentation, analyze information, identify next  steps, and support communication while maintaining confidentiality and data  stewardship

· support  due diligence and integration planning by organizing information requests,  tracking open items, escalating risks, coordinating follow-up, and helping  leaders prepare for key decisions 

· translate  complex project details into clear, timely updates for the COO,  senior leadership, board committees, staff, and other stakeholders as  requested 

· anticipate project  risks, capacity constraints, change-management needs, and communication gaps;  recommend practical mitigation strategies 

· promote  healthy collaboration across teams by clarifying expectations, surfacing  obstacles, encouraging timely communication, and maintaining a service-minded  approach

· support  change management and adoption planning, including stakeholder engagement,  communication sequencing, training needs, transition planning, and  measure-of-success tracking 

· protect  sensitive information related to projects, staff, donors, partners,  finances, contracts, and organizational strategy 

· other duties as assigned

Education, Experience and Characteristics:

· must  demonstrate alignment with Kingdom Workers' Statement of Faith

· bachelor’s  degree in business, nonprofit management, organizational leadership,  operations, technology, project management, or a related field preferred;  relevant experience may be considered in lieu of degree 

· progressively  responsible project management experience preferred, especially with  cross-functional, time-sensitive, confidential, or organizational change  projects 

· experience  supporting nonprofit, ministry, acquisition, merger, integration,  change-management, or complex operational projects strongly preferred 

· familiarity  with agile project management techniques, including iterative planning, sprint  or milestone planning, stand-ups, retrospectives, backlog management, and  adaptive prioritization 

· knowledgeable  in project management tools and strategies, including project charters, RACI  matrices, risk registers, issue logs, dependency tracking, Gantt or roadmap  planning, KPI tracking, and executive status reporting 

· AI  and technology savvy, with the ability to quickly learn and responsibly use  tools such as Microsoft 365, Copilot, Teams, Planner, SharePoint, Loop,  Project, or similar platforms 

· strong  organizer who can turn ambiguity into structure, clarify next steps, and help  leaders and teams make timely progress 

· discreet  and trustworthy with confidential information and sensitive organizational  discussions 

· ability to participate in a work environment that fosters open and honest two-way cross-cultural communication

· ability to work independently, prioritize workload, and deliver quality results on time, while working on multiple projects simultaneously

Location and Travel Expectations:

· position is based in Waukesha, WI

· position may require working remotely

· ability to travel       occasionally

· ability to travel by road, air or other means as may be encountered in a developing country

· ability to happily spend time and work in remote areas

· valid passport, or ability to obtain one, required

· valid driver’s license required

Other Conditions:

· frequently required to walk, sit, stand, and/or lift up to 30 pounds

· frequently required to utilize hand and finger dexterity

· continually required to talk and hear

· occasional exposure to wet and/or humid conditions including outdoor exposure

· occasional exposure to bloodborne and airborne pathogens or infectious materials

Note: Reasonable accommodations may be made for individuals with disabilities or physical restrictions to perform the essential functions of this position.

The above information describes the minimum levels of knowledge, skills, abilities, duties, and requirements necessary to perform the primary functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.