Accounting Assistant
Baltimore, MD Accounting

About Ayers Saint Gross:

Ayers Saint Gross is an internationally recognized, employee-owned design firm, with expertise in architecture, planning, landscape architecture, graphic design, interiors, and space analytics. Since our founding in 1912, we have built a reputation for designing environments of enduring value. The focus of our expertise and the majority of our work supports mission-driven clients, particularly colleges, universities, and cultural institutions. Our design approach is inspired by a critical and analytical discourse, a respect for past wisdom, a mind to future potential, and a belief that we have an obligation to leave places better than we found them. Our mission is to engage people and places to create designs that enrich our world. With over 165 professionals, we are headquartered in Baltimore, Maryland with offices in Washington, DC and Tempe, Arizona.

Position Overview:

Ayers Saint Gross is seeking an Accounting Assistant with 3-5 years of experience. The Accounting Assistant will have full responsibility for daily accounts payable processing, cash receipts posting, and hands-on support for the accounting team.


  • Process daily accounts payable invoices
  • Reconcile and resolve accounts payable vendor discrepancies and credits
  • Set up new vendors and consultants in Deltek; obtain W-9s, certificates of insurance, and perform TIN matching
  • Prepare annual 1099s
  • Ensure sales and use tax compliance
  • Post daily cash receipts; apply cash received to open client accounts receivable
  • Process payments to vendors, consultants, and employees
  • Review and process employee submissions for out of pocket expense reimbursements and company issued credit cards
  • Import, process, and reconcile monthly credit card transactions
  • Educate employees to prepare expense reports and credit card statements in Deltek
  • Perform monthly general ledger review
  • Assist accounting manager with gathering year end audit information
  • Process and reconcile petty cash transactions
  • Collaborate with the accounting team on various initiatives
  • Interpret, follow, and communicate firm policies and expectations related to employee travel and expense guidelines
  • Strong working knowledge of accounts payable and receivable
  • Strong experience with general ledger accounts and proper coding
  • Proficient computer skills using accounting software and Microsoft Excel (Deltek a plus)
  • Strong interpersonal skills to work with employees and vendors
  • Strong problem-solving skills to reconcile expense reports, vendor statements and to answer general ledger questions
  • Must be detail oriented, have strong organizational skills, and be able to work independently
  • Demonstrate initiative and ability to anticipate potential problems before they occur

Education and Experience:

  • Must have 3-5 years of relevant experience
  • Must have experience with Deltek Vision and / or a similar automated payables system
  • Associates degree is a plus
  • Experience in the architect / engineering environment is a plus

Why work at Ayers Saint Gross?

• We are a design-driven firm working with exceptional clients

• We are an employee-owned company, with over 100 years of design excellence

• We encourage our employees to pursue local and professional advocacy groups

• We provide the opportunity to help with pro-bono initiatives that brings Architecture to the community

• We offer a comprehensive benefits package, including a 401(k) and ESOP

Ayers Saint Gross is a respected leader in the community offering comprehensive benefits and a highly-energized work environment. For additional information and to apply online, please visit our website at

Ayers Saint Gross is an Equal Opportunity and Affirmative Action Employer, M/F/Disability/Veteran.

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