The Senior Account as a member of the finance team is responsible for general accounting responsibilities including recording cash receipts and accounts payable, submitting payroll to a third-party payroll system and accurately recording the details in the general ledger, monitoring bank activity and documentation, reviewing the general ledger for accuracy, reconciling designated accounts, reviewing and organizing contracts and contractor documentation, and managing document retention system.
- Enter and record cash receipts and accounts receivable in a timely manner for the organization. Record the cash receipts to correct general ledger accounts using reports generated from appropriate software platforms. Investigate discrepancies between the reporting and the bank deposits.
- Submit and record payroll on a semi-monthly basis. Monitor availability of funds for payment of payroll and taxes.
- Issue payments from appropriate checking accounts for payment of organization expenses. Maintain records of regular ACH and credit card charges for approval and planning purposes. Obtain and file all required approvals and back-up documentation prior to payment of invoices – included credit card payments.
- Monitor bank activity and maintain bank documents. Review and resolve issues and discrepancies found in the bank accounts. Monitor cash balances and upload checking/withdrawal information to the bank for positive pay transactions. Initiate cash transfers to maintain positive cash balances in all bank accounts.
General Ledger Maintenance
- Review general ledger accounts for accuracy.
- Record general journal entries as needed.
- Organize month end close by making sure all journal entries are recorded in the appropriate fiscal period to match expenses to revenue for each period.
- Monitor the balance sheet account reconciliations to be sure all accounts are accurate and reconciled on at least a quarterly basis.
- Assist in the completion and compilation of audit requests.
- Review, organize and update grant contracts and documentation.
- Review electronically stored documents for completeness. Monitor and organize the document retention system (physical and electronic) for the organization.
- Review all revenue and disbursements for proper approval and classifications and completeness of supporting documentation.
- Organize and maintain permanent files required for the organization.
- Determine which vendors required 1099s on an annual basis. Acquire and store W-9s for new vendors.
- Acquire and store certificates of insurance for all professional vendors working online or onsite.
- Provide and attend staff trainings and participates in agency committees.
- Pursue professional development.
- Understand and adhere to all YWCA Evanston/North Shore procedures and policies as well as YWCA Employee Handbook.
- Performs other duties as assigned by management.