Provides administrative support to the Site Director. Maintains the administrative functions of the overall program. Includes process payroll, data entry and management, monthly residential billing, regular bank deposits, balancing and distributing petty cash, process monthly bills, filing, and maintaining licensure standards.
Essential Job Functions:
· Provides total secretarial support to the Site Director.
· Type correspondence, memos, reports, agendas and other materials in the form of electronic or written drafts. Proofread carefully and meet any set deadlines for the correspondence. This includes answering the site phone and delivering clear messages to appropriate site personnel.
· Attends meetings and records discussed topics to create and circulate meeting minutes.
· Create and maintain resident files and master treatment files. This includes maintaining and organizing files as well as closing discharged resident’s physical files.
· In coordination with the Human Resources office, enroll new employees and transmit any hiring paperwork to the St. Louis Human Resources office.
· Accurately input payroll information into the payroll system on a bi-weekly basis and submits payroll to the St. Louis office. This also includes monitoring for payroll exceptions and all ETO and ESB usage for all site employees.
· Maintain all office supplies, and purchase as needed.
· Manage all resident and Cottage accounts. This includes making bank deposits as needed and coding monthly expense reports and sending them to the correct personnel in St. Louis.
Works in the office of a “home-like” cottage/house setting and in the community at times. Requires sitting, walking, bending and reaching, May require lifting up to 50 pounds. Requires ability to work in an environment with considerable distractions and interruptions. May require participation in the safe physical containment of an escalated resident engaged in self-harming or physically aggressive behavior toward others.
· Minimum of High School Diploma or GED; human service college courses, Associates Degree or Bachelor’s Degree preferred.
· Must be able to utilize Microsoft Office products, telephone, and typical office equipment.
· Upon employment, must pursue continuing education and /or in-service training required for this position.
· Must be at least 21 years of age.
· Ability to develop and maintain therapeutic relationships with youth displaying behavioral and emotional problems; an ability to maintain an appropriate balance between being authoritative and supportive; and ability to not take children’s negative comments or behaviors personally; and must be able to make sound decisions in crisis situations and under pressure.
· Personal maturity is an extremely important attribute. Must be able to communicate effectively, verbally and in writing.
· Must be able to resolve problems, handle conflict and make effective decisions under pressure.
· Must be able to interact with resident and other professionals from various ethnic groups in a culturally competent and professional manner.
Must hold a valid driver’s license, have and maintain a risk-free driving record. Must be willing to undergo initial and periodic child abuse/neglect, criminal history, sexual offender, and child care/elder care disqualification list screenings. As requested, must submit fingerprints for review by the state of your employment and Federal Bureau of Investigation (FBI). Must undergo a pre-employment drug screen and a pre-employment physical with the results showing no evidence of communicable disease.
Presbyterian Children’s Homes and Services is a faith-based Christian organization. We provide Christ-centered care and support to children and families in need. We strive to serve like Jesus. We meet our clients where they are and treat them with respect. We focus on our clients’ strengths rather than their problems. And we encourage our clients to focus on their future rather than their past. When we do this well, we help our clients find hope and know the love of God.