POSITION TITLE: Grants & Business Manager
LOCATION: Greenfield/Remote Work from Home
SUPERVISOR: Energy Programs Director
The Grants and Business Manager’s primary role is to manage the energy department’s budget of $ 10 million dollars and all business operations for the department. Provide leadership to the Energy Programs department, including the Fuel Assistance and Energy Efficiency Programs in the area of grants and budget management with the goal to ensure the optimum use of funding in order to provide the highest level of services to clients. The Grants and Business Manager collaborates with the Energy Director, Assistant Energy Director, and the agency’s Fiscal Department to compile the financial analysis required for the strategic budgeting of the Energy Programs Department and provides leadership on matters related to fiscal management and supervises the Grants and Contracts Assistant.
- Develop, implement, and oversee the Energy Program internal fiscal systems and processes to maximize effectiveness and efficiency of operations.
- Design, implement, and monitor fiscal reporting systems and quality assurance processes.
- Oversees the process of vendor and utility payments for department programs and activities.
- Oversees the ongoing billing process to multiple funding sources.
- Serve as a member of the Energy Programs management team
- Supervise the departmental programs and personnel in compliance with agency policies and procedures.
- Selects, trains/orients, and supervises Grants and Contract Assistants on vendor payments and funding source billing.
- Inspires and motivates others to achieve increasing levels of performance excellence. Takes an active leadership role in valuing and promoting different perspectives and opinions and approaches throughout the agency.
- Evaluates performance and recommends compensation, promotions, and disciplinary actions.
- Develop and manage the Energy operating budget, including transfers between energy budgets, revisions, analysis, and alternatives.
- Administer multiple grants with diverse funding sources including federal, state, and utility contracts.
- Develop, monitor, amend, and ensure compliance for grants and contracts.
- Complete all DHCD, CSBG, LIHEAP, DOE, utility, and state and federal grant related fiscal reporting and requirements and funding source reports, as required.
- Supervise the department’s billing and collections functions, utilizing accounting software, and CNC, Eversource, and NGrid databases.
- Oversee staff production by tracking production and providing production summaries as it impacts funding.
- Track production dollars, units and energy savings.
- Participate in the fiscal year-end closing procedures as required by the agency.
- Reconcile all payments to contractors to the billings to the Funding Sources.
- Manage the Energy Department’s accounts payables and authorize department purchase orders.
- Provide regular reports informing the Energy Director of the financial status of Energy Programs by producing timely reports, projections and amendments.
- Function as Billing Manager for the four CAA Agencies in the WMECO Territory of Western Mass for the ABCD/NSTAR Contract.
- Design and implement billing processes for four CAA agencies.
- Monitor processes for continuous improvement on efficiencies and resolve process problems.
- Plan and implement quality assurance for all processes.
- Train internal and external staff on billing processes.
- Implement and monitor policies and procedures.
- Collaborate with external agencies
- Prioritize, plan, and direct the billing and collections functions
- Maintain cash flow and revenue streams for all external agencies.
- Resolve invoice disputes.
- Reconciliation of invoice, CNC database, and NStar systems.
- Perform strategic planning and priority setting for a variety of billing.
22. Maintain information on state, federal, utility, and program administrative requirements as they relate to grants and funding.
23. When schedule requires remote work, expected to be available for meetings, calls, responding to emails, and conducting regular duties.
24. Comply with agency and funders’ paperwork requirements and procedures
25. Attend regularly scheduled supervision meetings, team meetings, mandatory agency trainings, and participate in professional development activities.
26. Maintains strictest confidentiality.
27. Performs related work as required.
This does not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may be adjusted to meet the operational needs of the agency.
- Bachelor’s degree in an Accounting or Finance required.
- Three years’ experience in grant and budget management required.
- 1 year of supervisory experience required.
- Experience with non-profit organizations, fund accounting and with multiple funding sources preferred.
- Experience with state and federal funding or the utility industry preferred.
- Knowledge of the Generally Accepted Accounting Principles (GAAP) as they relate to non-profit organizations preferred.
- Additional appropriate education may be substituted for experience or
- Additional directly related experience may be substituted for education
- High level of proficiency with Excel, Accounting and other Windows-based software programs.
- Must possess excellent analytical, organizational, verbal communication and writing skills.
- Must have the ability to maintain good working relationships with DHCD, utility personnel, staff, and collaborate with other agencies.
- Knowledge of multiple utility information systems.
- Must be well organized with good attention to detail.
- Must have the ability to prioritize and meet deadlines.
- Ability to work well both independently and as a member of a diverse team.
- Must be able to work at the employer’s job site in a business office environment.
- Must be able to perform work that is primarily data driven and computer based.
- Sensitivity to the needs of people with lower incomes.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment described below is representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Requires sitting for long periods of time, standing, talking and listening.
- Working in an indoor office environment in which the noise level is often quiet.
- Some bending and stretching required.
- Working under stress and use of telephone required.
- Manual dexterity required for frequent use of calculator and computer keyboard.
- Requires occasional lifting of up to 20 pounds.
- Specific vision abilities required by this job include: vision, color vision and the ability to adjust focus.
Employment is contingent upon successful completion of Criminal Offender Record check (C.O.R.I.) prior to hire and every three years and the pre-employment screenings required for the Energy program contracts.