General Function: Under the direction of the Aquatics Director, the Associate Aquatics Director serves as a member of the Westfield Area YMCA professional staff team and therefore should maintain the qualifications for professional status as listed in the personnel policy. This person is responsible for the safety of all participants in both instructional and recreational areas of the Aquatics Department. The Associate Aquatics Director will oversee, train, and schedule all lifeguards and swim instructors and will provide leadership over the Aquatics Department in the absence of the Aquatics Director. The Associate Aquatics Director will assist with program, budget, personnel, maintenance, equipment training and other areas as listed under Essential Functions. The Associate Aquatics Director must exemplify that member service is as an equal part of any position in the "YMCA" as the technical aspects of each position.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee must be able to lift at least 100 lbs. from the water. Perform all rescues according to the guidelines of the certification. Perform regular guard drills.
While performing the duties of this job, the employee is regularly required to stand; walk; reach with hands or arms; meet strength and lifting requirements; climb or balance; stoop, kneel, crouch, or crawl. The employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus in the Aquatics environment, including anywhere around the zone of responsibility. Employee must remain alert with no lapses of consciousness.
Program: Assist with the supervision, development and oversee operations of the Aquatics Department. Assist Aquatics Director with evaluation of existing programs to meet community need and to constantly work toward improved and content in those Departments (on site/off site). Continually assist with developing new programs and program space as required by the membership and community. Assignment of appropriate staff to track and teach the level of participants. Responsible for maintaining and updating members and staff schedules by session; assist in review and modification of session guides to ensure member demands are met; meet with Aquatics Director biweekly or as scheduled. Demonstrate strong values: mission based foundation and member service.
Budget: Assist with the development, administration and overseeing of the department budget in all facets to ensure the financial health of the Aquatics Department.
Personnel: Directly supervise the lifeguards and swim instructors. He/she will hold monthly in-services for lifeguards and quarterly in-services for swim instructors. Maintain fully staffed section within budget guidelines of department, review and evaluate staff's performance annually and assist with administering salary increases based on current salary administration plan. Provide and keep track of on-the-job training for required skills and trainings for employees as specified in job descriptions in the Aquatics Department.
Maintenance: Responsible for assisting with the maintenance of all aquatics related equipment. Work with the Facilities Department for safety and cleanliness of the pool/pool deck and related areas. Report any equipment breakdowns or safety hazards to the appropriate personnel in a timely manner.
Equipment: To evaluate existing equipment and make recommendations for new equipment when replacing or supplementing equipment.
Risk/Facility Management: Responsible for assuring the safety of YMCA members/participants and for the care, maintenance and safety of all assigned areas and program environments. All Staff are responsible for assuring the safety of Y members/participants and for the care, maintenance and safety of all YMCA facility/program environments. In addition, all staff is required to report accidents/incidents/emergencies, in accordance with Westfield Area YMCA standard operating policy within 24-hours to the Executive Director, Risk Manager and/or designee. Staff must also adhere to YMCA confidentiality requirements related to all reported incidents.
Quality Assurance: All staff is expected to plan, deliver, and maintain quality programs, facilities and program environments. Staff will be expected to follow YMCA best practices for their program/membership discipline and to meet or exceed Westfield Area Y’s expectations.
Training: Make recommendations to the Aquatics Director in expanding, developing, and updating the Aquatics Programs as trends, members and facilities demand. Attend staff meetings and all mandatory trainings (Blood Borne Pathogen, Child Abuse Prevention, New Staff Orientation, etc.) within the specified timeframes. Maintain and renew certifications in Basic Life Support or equivalent, Basic Life Support Instructor, Basic First Aid or equivalent, Basic First Aid Instructor, YMCA Lifeguard, YMCA Lifeguard Instructor, Swim Instructor, Emergency Oxygen, Emergency Oxygen Instructor, and POOL Director.
Keep the Aquatics Director informed on member, program and equipment concerns and occurrences. To fill in at other times when necessary and to fulfill any other additional responsibilities delegated by your supervisor.
End Result: Under the direction of the Aquatics Director, the Aquatics Department will offer a variety of programs with risk management standards to meet the needs of the members and the community of our service area. The effectiveness of the Associate Aquatics Director’s job performance is measured by: the degree to which there is a steady growth in the number of members and programs, sound administration of the affairs of the department evident in purposeful and coordinated programs, and outstanding safety record, good public relations, sound financial position, good records and high staff morale.
As a condition of employment, the incumbent must have a bachelor’s degree in a related field or its equivalent in academic preparation or experience. As a condition of employment, the Associate Aquatics Director must possess, maintain and renew Basic Life Support or equivalent, Basic First Aid or equivalent, YMCA Lifeguard, YMCA Lifeguard Instructor, and Emergency Oxygen. In addition, the Associate Aquatics Director must obtain and maintain Basic Life Support Instructor, Basic First Aid Instructor, Emergency Oxygen Instructor, Swim Instructor (Y-Swim Lesson certification preferred) and POOL Director within six months of employment.
He/she must possess a number of technical skills, have experience in a wide range of aquatics activities and be able to instruct and/or supervise aquatics classes. The person in this position must have the knowledge required for the management of facilities, equipment, resources, administrative, programs, staff and schedules for the Aquatics department. Other position requirements include strong interpersonal, organizational and communications skills with a minimum of 5 years’ experience in YMCA aquatics/administrative setting. YMCA Team Leader certification preferred.