The Executive Assistant to the CEO is an outstanding opportunity for a highly motivated executive assistant to assume a critical role in a mission driven, transformational, community oriented and highly respected organization. The Executive Assistant performs comprehensive administrative and operational support to the President and CEO and Board of Directors. The Executive Assistant position must have the ability to anticipate needs, think critically and operate with a high level of professionalism and confidentiality. Experience in handling a wide range of corporate administrative responsibilities, work with minimal supervision, demonstrate continuous attention to detail, and exemplify excellent follow through.
Job Type: Full-time 40 hours per week (may include some evenings)
Essential Duties and Responsibilities
- Provide calendar management for the CEO. Anticipate, plan, schedule and organize complex activities such as meetings, travel, conferences, and organizational activities.
- Act as liaison and support to the BOD. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization. Including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; record and distribute meeting minutes.
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc. Follows up on concerns or issues addressed to the President/CEO.
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Strong written and verbal communication skills.
- Exceptional organizational skills and impeccable attention to detail. Make appropriate, informed decisions regarding priorities and available time
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funding partners.
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the education, knowledge, skills and/or abilities required.
- Associate degree in Business Administration or related field of study. Additional years of experience above the minimum requirements may be considered in lieu of education.
- Two years of executive support experience, including C-level executives and directors.
- Nonprofit board experience is recommended.
- Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Outlook, Teams, and Zoom)
- Ability to quickly learn and utilize other computer applications.
Benefits for Full Time Employees (30 to 40 hours per week)
- Medical (Company Contribution of 65%-95% toward cost of coverage; plans starting as low as $18 monthly!)
- Dental (Company Contribution of 40%-43% toward cost of plans)
- Vision (Company Contribution of 32% towards cost of all plans)
- Short Term Disability
- Long Term Disability (Company Paid)
- Term life insurance and AD&D up to 10k (Company Paid)
- Optional Life and AD&D plans
- Tuition Assistance
- Career Paths
- Mileage Reimbursement
- 401k (5% company match)
- Paid Time Off
- Inclement Weather Pay
- Holiday Pay
- Pet Discounts/Insurance
A full job description is available upon request.