Position: Health Clerk
Hours Per Week: As Assigned
Supervisor: Health Specialist
Status: Non- Exempt
Location: As Assigned
Provide administrative, organizational and clerical support for the HS&ELP Health Office.
- Assist with completing vision, hearing, height and weight screenings for all Head Start children and document results, as well as ensuring that screenings are completed within 45 days of the child’s entry into the Program.
- Entry of all pertinent health data into the My Head Start program in a timely manner.
- Review children’s health data as entered to ensure that it is complete, up to date and that all findings are normal.
- Follow up on incomplete or out of date health data with the appropriate Family Advocate, Family Services Assistant or Home Visitor.
- Report any abnormal findings to the Health Specialist and/or Health Manager.
- File Health Office copies of health information in appropriate site files.
- Provide reports to Family Advocates, Family Services Assistant and Home Visitors regarding missing or out of date health data or forms on a regular basis and follow-up.
- Update forms, form letters and other program information.
- Assist in gathering relevant data for reports and assessment activities.
- Coordinate and manage data for all dental visits.
- Assist with entering growth data into My Head Start with Nutritionist for all Head Start children as well as provide additional clerical support to Nutritionist as needed.
- Track and monitor Head Start children’s files to ensure that health information remains up to date and complete.
- Notify parents in writing as well as notify Family Advocate or Family Services Assistant if missing or expired information is noted in a child’s file.
- Follow-up with advocate and family if information is not received within the timelines set by the program.
- Attend all appropriate program meetings and workshops.
- Maintain good in-house relationships with all other staff members and with providers.
- Adhere to agency confidentiality policies.
- Abide by all of the conditions pertaining to the authorization to operate Community Action vehicles or the operation of a privately owned vehicle while on Community Action Business.
- Produce evidence of a good driving record and be able to be covered under Community Action’s non-owned and hired vehicle policy.
- Minimum requirements are a High School Diploma or GED and 1 year experience in office-related functions including data entry or other relevant experience.
- Preferred qualifications are a Medical Assistant certificate or related certificate program with 3 years of related office and data entry experience.
- Must demonstrate high levels of accuracy, excellent organizational, oral and written communication skills and competence with Word, Excel, and Internet Explorer, including email, word processing, data entry and tracking.
Physical Demands and Work Environment:
The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to sit, stand, walk, talk, use a keyboard and climb stairs. The employee must occasionally lift and/or move up to 20 pounds. The employee must have the ability to drive a personal vehicle and program vehicles, as needed. The work environment is primarily an indoor office environment, but the employee will spend some time in the classroom. The noise level in the office is usually quiet. The noise and activity level in the classroom may be moderately high. There is occasional exposure to outdoor weather. This list of responsibilities is not meant to be all-inclusive and may be adjusted to meet the operational needs of the agency. AA/EOE/ADA
Employment is contingent upon the following: a satisfactory Background Record Check (BRC) which includes Criminal Offender Record (CORI), Department of Children and Families (DCF) background check, a Sex Offender Registry (SORI), and -based national and state criminal history check. BRC and fingerprinting-based national and state criminal history check is to be completed every three years. In addition, employment is contingent on evidence of physical exam within the past year, plus verifications of MMRs and TB. Documentation of subsequent physical exams must be submitted every 2 years. Must have evidence of a good driving record and ability to be covered under Community Action’s non-owned and hired vehicle policy.