Job Title: Senior Accountant
Reports To: Chief Financial Officer (CFO)
FLSA Status: Exempt
Salary: Depending upon Experience
Performs all functions of accounts receivable, accounts payable, significant payroll duties and monthly close reconciliations. This position works closely with the CFO and Accounting Technician and is able to take on additional financial duties as directed by the CFO as needed.
Essential Job Functions:
- Provides accounting for an $8 million Organization with about 100 employees
- Utilizes substantial judgment in delivering excellent service, recognizing opportunities for improvement, educating themselves and others, and making meaningful professional relationships in the best interests of the Organization.
- Reviews invoices for appropriateness and cuts some manual checks
- Processes invoices through our Bill.com payables system
- Ensures coding to general ledger is appropriate utilizing Quickbooks Desktop
- Processes manual checks as needed
- Oversight of due dates on invoices to aid cash flow
- Files invoices in a timely and orderly manner
- In-charge of cashiering functions at Special Events.
- Oversees bank deposits in conjunction with processing by Accounting Technician
- Reviews timecards, inputs payroll changes and processes payroll through our Paylocity system for about 80-100 employees bi-weekly. Review of timecards includes helping to ensure pay is compliant with wage laws.
- Performs significant parts of monthly close such as journaling payroll into the general ledger, bank reconciliations (including credit card reconciliations) and investment reconciliations.
- Completes special projects at request of CFO, such as financial analysis reviews, procedure changes and audit reviews
- Coordinates resolutions of chargebacks and third-party insufficient fund transactions.
- Invoices sponsors and third-parties we provide services to and follows-up with payments
- Oversees business credit card receipt collection and matching monthly.
Additional Duties and responsibilities:
- Leads the duties of the Accounting Technician
- Must be punctual and maintain regular, predictable attendance.
- Provides accurate information and friendly professional service to the public and coworkers in a responsive, positive, courteous and truthful manner. Understands and follows the chain of command, and does not participate in triangulation.
- Must be committed to a high standard of safety and be willing and able to comply with all safety laws and all of the employer’s safety policies and rules and must be willing to report safety violations and potential safety violations to appropriate supervisory or management personnel.
Note: The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Knowledge, Skills, and Abilities:
- Contributes ideas for internal, external improvements to the organization
- This position requires a high degree of customer service skills, flexibility, conflict resolution skills, and team building.
- Requires ability to work independently and prioritize multiple tasks.
- High degree of problem solving/analytical skills.
- Must be able to communicate effectively, both orally and in writing, when giving presentations, interviews, training and supervision.
- Requires excellent verbal, public speaking and telephone skills.
- Working knowledge of Generally Accepted Accounting Principles.
- Ability to effectively operate a personal computer (with a minimum typing speed of a 40 wpm), copy machine and telephone system
- Intermediate knowledge of Excel (including pivot tables and v-lookup functions) and Word.
- Cares deeply about work efforts and seeks to produce effective work in a timely manner.
- Ability to get along and work effectively with the public, management, fellow employees, volunteers, and other agencies and groups.
- Have a valid California Drivers license and clear driving record for one year prior to employment in order to operate SSPCA automatic and standard transmission vehicles.
Education and Experience:
- A bachelor’s degree and three years of accounting experience, or a master’s degree in accounting and two years of accounting experience, or seven years of experience in the accounting field, or any similar combination of education and experience.
- While performing the duties of this job, the employee is regularly required to talk or hear.
- Use hands/arms for repetitive grasping, pushing pulling, and fine manipulation. This job involves extensive use of computers for analysis, report writing, e-mail communication, as well as use of telephone.
- Allergic condition which would be aggravated from exposure or through contact with animals or chemicals used to sanitize facilities, vehicles, or equipment is a disqualification.
- Occasional bending, squatting, and lifting items up to 25 pounds.
- May be exposed to hostile or abusive members of the public. Must be able to deal with an often times emotion-charged public and carry a fast paced and changing work load which at times can be stressful.
- By nature of the industry, there may be occasional exposure to dead, injured, sick, unruly, vicious, and/or dangerous animals in addition to exposure to parasites and to infectious diseases.
- Must be available and willing to work such weekends, holidays, overtime, and attend mandatory training and meetings as the employer determines are necessary or desirable to meet its business needs