The Principal Librarian supervises the Associate Principal Librarian, Assistant Librarian, May Festival Chorus Librarian (shared responsibility with the Chorus Administrator), bow markers, and volunteers, and directs and manages the day-to-day functioning of the Library. The Principal Librarian must be able to lead and manage others working for the Library. The Cincinnati Symphony and Pops Orchestra (CSO/CPO) librarians also provide library services for Cincinnati May Festival, Cincinnati Opera, and Cincinnati Ballet. This position will work closely with the Music Director, Artistic and Creative Partners, musicians, Diversity Fellows, guest and staff conductors, guest artists, Orchestra Personnel Manager, Artistic Manager, and Production staff, as well as the Artistic Leadership and guest artists of our partner organizations. The Principal Librarian reports to the Vice President of Orchestra and Production.
· Responsible for all Library work, budgets, and projects, including concert preparation for all CSO and CPO subscription, education, Special, Riverbend, May Festival, Opera, and Ballet performances, as well as tours, recordings, and digital media projects.
· Responsible for all music acquisition decisions in consultation with the Music Director.
· Responsible for consultation with artistic and administrative staff regarding the preparation of music for all CSO/CPO/MF services.
· Consults and communicates with conductors, soloists, artists’ managers, and CSO staff with regard to any special requirements such as versions, editions, keys, cuts, instrumentation, and staging.
· Responsible for ensuring instrumentation information is shared with musicians in a timely manner.
· Corresponds with music dealers, publishers, rental agencies, other orchestra librarians, composers, arrangers, copyists, etc. on all music concerns.
· Responsible for contracts with rental companies for music rental, understanding copyright laws in the US and abroad.
· Oversees and participates in checking contents of rental and purchased music with regard to accuracy of packing lists and usability of materials.
· Supervises and participates in the preparation of music for all CSO services including proofreading, editing, transferring markings and bowings, marking cuts, adding measure numbers, photocopying, scanning, and binding.
· Works with the five string principals to coordinate master bowings for all music performed by the CSO, incorporating bowing masters from the Music Director as requested. Manages digital bowing process and delivers bowing scores to the Music Director.
· Supervises and participates in the assembly of orchestra folders for all CSO/CPO/MF services.
· Oversees and participates in generating and uploading practice scans as needed.
· Participates in rehearsal and concert duty.
· Participates in placing and removing music on stands and podium at all CSO services, and assists the conductor(s), musicians, and staff with music questions and concerns.
· Oversees and participates in returning rental materials to sources in a timely manner.
· Supervises and participates in preparing music for orchestra auditions as well as Diversity Fellow auditions and mock auditions.
· Creates budget for library needs based on repertoire determinations by artistic staff and necessary capital items and reports these to the Vice President of Orchestra and Production.
· Responsible for maintenance of accounts with library vendors; processes and approves invoices.
· Responsible for assessing Library staffing needs and consulting with the Vice President of Operations and Production for prior approval if extra staffing is required.
· Responsible for scheduling Library staff to ensure the Library is open regularly and during all CSO services, including 1 hour prior to all orchestra services.
· Supervises and participates in the maintenance of the CSO Music Collection and Catalogue, including archival materials stored in the Library.
· Supervises the maintenance of the CSO performance history and database, including performance timings.
· Responsible for providing WGUC with scores for CSO broadcasts.
· Participates in assisting CSO musicians with music for CSO Chamber Players and other CSO special concerts, including Service Exchange and Outreach performances.
· Responsible for coordinating with the CSYO conductor and librarian concerning music preparation for the CSYO concerts, including the CSO/CSYO side-by-side.
· Responsible for ordering and obtaining all May Festival chorus music, and coordinates with the May Festival Chorus Librarian to ensure coordination of correct editions, keys, conductor’s cuts and editing for all CSO, CPO, and May Festival performances involving chorus.
· Responsible for the smooth and efficient functioning of the Library, including ordering supplies.
· Responsible for submitting repertoire reports to licensing agencies.
· Attends staff production and budget managers meetings as required.
· Works flexible and occasional late hours and travels with the orchestra, including tours and runouts.
· Maintains confidentiality at all times, especially with respect to artistic planning.
· Responsible for maintaining respectful relationships within the library and responsible for the librarians’ relationships among the orchestra, conductors, staff, volunteers, publishers, and rental agencies.
· Maintains membership for the CSO in the Major Orchestra Library Association (MOLA).
· The successful candidate is expected to have a degree in music, and therefore will be knowledgeable in performance practices, composition, music theory, and foreign language music terms. Working knowledge of office computer systems is also expected.
· The successful candidate will have prior orchestra library experience with a professional and/or MOLA-member orchestra.
· The successful candidate’s strengths will include:
o attention to detail and ability to efficiently produce neat work;
o ability to prioritize tasks and consistently meet deadlines;
o ability to work independently;
o ability to work in a fast-paced environment;
o excellent communication and interpersonal skills.
· The successful candidate must be reliable, prompt, and must respect sensitive or confidential information.
· The successful candidate will demonstrate a commitment to the responsibilities of the CSO/CPO Library.
· Knowledge of OPAS, OPAS Online, Acrobat Pro, and/or Photoshop is highly encouraged. Knowledge of music preparation software (such as Finale or Sibelius) is a plus.
· Must be able to lift 30 pounds.