DEPARTMENT: Energy Programs
POSITION TITLE: Energy Grants & Business Assistant
LOCATION: Greenfield/Remote Work from Home
SUPERVISOR: Grants & Business Manager
The Energy Grants & Business Assistant is responsible for contract review, payments to contractors, and billing to multiple funding sources. Assist the Grants & Business Manager with various fiscal tasks.
- Maintain knowledge of contract and grant content to ensure compliance to fiscal and recordkeeping requirements.
- Review job folders to ensure proper documentation for bill payment and funder invoicing
- Prepare vouchers and submit to Accounts Payable for bill payment
- Maintain Job Tracking Excel worksheet for bill payment and funder invoicing.
- When schedule requires remote work, expected to be available for meetings, calls, responding to emails, and conducting regular duties.
- Maintains strictest confidentiality.
- Comply with agency and funders’ paperwork requirements and procedures
- Attend regularly scheduled supervision meetings, team meetings, mandatory agency trainings, and participate in professional development activities.
- Assist with other departmental tasks as assigned by the Grants & Business Manager and Energy Director.
This does not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may be adjusted to meet the operational needs of the agency.
- Associates degree in a business-related field required.
- Two years’ experience in a business office environment.
- Additional appropriate education may be substituted for experience or
- Additional directly related experience may be substituted for education
- Proficient computer skills: using a mouse, email, Microsoft office applications (including but not limited to Excel and Word) and data entry.
- Excellent communication skills, including verbal (in-person and phone) and written.
- Excellent organizational skills and attention to detail.
- Ability to compile and analyze data.
- Ability to problem solve.
- Ability to work calmly in a fast-paced, deadline-driven environment.
- Ability to work independently and take initiative.
- Sensitivity to cultural and socioeconomic diversity and the needs of individuals with low incomes.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This position requires frequent sitting, standing, travelling, walking, talking and or listening and driving. The position also requires frequent climbing of stairs and/or ladders, crawling, squatting or kneeling and bending. This position also requires frequent lifting and/or carrying of 40 lbs.
- The position occasionally requires, use hands to finger, handle, or feel and reach with hands and arms. The position also requires occasional lifting and or moving of up to 50 lbs. to 100 lbs.
- Specific vision abilities require by this job include vision, color vision and the ability to adjust focus.
- The work environment is an indoor office environment and client homes, with occasional exposure to outdoor weather when traveling to outreach or meeting site and on weatherization job sites.
- The noise level in the office is usually quiet.
- Some bending and stretching required.
- Manual dexterity required for use of calculator and computer keyboard.
Employment is contingent upon successful completion of Criminal Offender Record check (C.O.R.I.) prior to hire and every three years. Complete the pre-employment screenings required for the Energy program contracts.