Manages events for The Association of Former Students to include, but not limited to external events hosted in the Clayton W. Williams, Jr. Alumni Center, meetings of The Association staff, Young Alumni Advisory Council, Sul Ross Group Reunion, 50th Class Year Reunion, All-Aggie Grad Party, Buck Weirus Spirit Award events, Howdy Socials, Class Reunions (general), the Traveling Aggies Reunion and Young Alumni Weekend. Directly responsible for the Distinguished Alumni Gala tribute purchases and communications. Assist Director of Events with Board and Leadership Council Meetings and vendor relations for the Distinguished Alumni Gala.
Essential Functions: Provides coordination and consultation for, but not limited to, the following events: external events hosted in the Clayton W. Williams, Jr. Alumni Center, meetings of The Association staff, Young Alumni Advisory Council, Sul Ross Group Reunion, 50th Class Year Reunion, All-Aggie Grad Party, Buck Weirus Spirit Award events, Howdy Socials, Class Reunions (general), the Traveling Aggies Reunion and Young Alumni Weekend, as well as other events as appropriate, to ensure that all events meet or exceed The Association of Former Students’ expected premier standards.
Manages scheduling and practices related to all rentable spaces in the Clayton W. Williams, Jr. Alumni Center.
Manages the Events Student Assistants on the Events Team to include:
Performs administrative duties related to events, including completion of relevant forms and maintenance of event-related databases.
Participates and provides input on various Association-wide activities which may include:
Serves as an ambassador for The Association by meeting Team Expectations; supporting The Association’s fundraising, branding, and communications efforts; and fostering relationships with former students, current students, parents, faculty, staff and friends of Texas A&M. Occasional other duties as assigned.
Received: Director of Events.
Given: Events Student Assistants and Events On-Call Student Assistants
Required: Bachelor’s degree.
Preferred: Bachelor’s degree in Event Management, Tourism Sciences, Hotel Restaurant Management, Hospitality, Recreation, Parks, and Tourism Science or Horticulture. Graduate of Texas A&M University.
Required: Minimum of two years professional experience. Experience coordinating and managing events, volunteers, staff and teams. Exceptional verbal and written communication skills with demonstrated ability for accuracy and thoroughness. Proven ability to creatively solve problems under pressure.
Preferred: Certified Meeting Professional (CMP) designation is a plus. Experience coordinating and managing events, volunteers, staff and teams. An understanding of event trends, floral design and event choreography. Working knowledge of standard audio/visual equipment. Relevant experience with an understanding of the Texas A&M campus and facilities organizations; marketing and media relations experience; knowledge of graphics, web and print communications. Experience leading groups and running meetings.
Required: Excellent organizational, planning and project management skills. Ability to work on a high-performing team, as well as independently in an ever-changing and multi-tasking environment with numerous deadlines. Effective time management skills. Working knowledge of standard office equipment. Advanced software skills with MS Word, Excel and PowerPoint.
Preferred: Working knowledge of EMS Enterprise software package or familiarity with event management systems.
Required: Ability to stand/move around quickly for long periods of time. Ability to operate a keyboard. Ability to move and carry objects up to 50 pounds. Valid driver’s license and ability to drive on business trips.
Required: Must be able to work irregular and extended hours, including many nights and weekends as well as some holidays. Extremely detail oriented. Professional attire and behavior. Ability to interact with high profile former students and customers. Ability to handle multiple projects; flexibility to adjust to rapidly changing situations and problem solving with a positive attitude. Ability to derive solutions to unexpected last-minute challenges. Excellent oral and written communications skills. Work well independently as well as with a team. Ability to manage a team with diverse skill sets and opinions.