About APM and CUA

Asociación Puertorriqueños en Marcha (APM) has been helping families achieve their greatest potential since 1970 by providing early childhood education, foster care & adoption, child welfare, mental & behavioral health, community and economic development, housing, community school services, and violence intervention services to the North Philadelphia communities.  

Do you have a passion to help improve the safety, stability and well-being of children and their families? APM CUA is looking for compassionate and committed social workers who want to create long-lasting impacts in the lives of children and families. CUA stands for Community Umbrella Agency. APM CUA 2 services the Lower Eastern North region and CUA 5 services the Logan/Olney region. 

Job Type: Full Time, Non-Exempt

Work Schedule: Mondays through Fridays from 8:30 am to 5 pm

Location: CUA 5 - 3300 Henry Avenue, Philadelphia, PA 19129

Job Summary

The CUA Administrative Assistant will provide high-level administrative support to the CUA 5 Program Director and the Assistant Program Director. 

Some of the responsibilities are:

• Provides high-level administrative support and assistance to the COO and/or other assigned leadership staff.
• Attends meetings with the COO, records the minutes and makes them available within 7 days of the meeting (when applicable).
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Maintains the COO's calendar, scheduling, and merging electronic calendars.
• Organize conference and meeting registration, travel and room bookings.
• Coordinate meetings and organize catering, and other logistic needs as requested.
• Provides information by answering questions and requests from clients, funders and staff.
• Create memos, cover letters, and business letters while maintaining accurate files of program communications both electronic and manual.
• Contributes to team effort by accomplishing related results as needed.
• Maintain a high degree of discretion dealing with confidential information.
• Other duties as assigned to support the success of the project. 

 Benefits Offered

• Health Insurance through Independence Administrators or $100/moth reimbursement with proof of current insurance
• Vision and Dental Plans through SunLife
• Basic Life Insurance (100% Employer Funded)
• 403B Retirement Plan with Company Contribution
• Flexible Spending Accounts for Health, Childcare, and Public Transportation expenses
• Employee Assistance Program including free counseling, trainings, webinars, and other resources
• Could be eligible for the Public Service Loan Forgiveness Program as APM is a non-profit
• Voluntary Plans include Accident, Critical Illness, and Hospital Indemnity
• Short-term and Long-term Disabilities
• Employee Referral Program
• 20 Days of Paid Time Off include Illness, Vacation, Appointments, and Emergencies
• 12 Days of Paid Holidays
• Convenient parking with parking pass (CUA 5 location)

• High School diploma or GED equivalent required; Bachelor's Degree in Business Administration or related field preferred. 
• Two or more years of experience in office management and administrative operations.
• Computer skills and proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Knowledge of principles and practices of basic office management.
• Bilingual (Spanish/English) preferred

We require all new hires to obtain the following clearances: FBI, Child Abuse Clearance, Criminal Background, Driving record and Medical/TB Test.

APM is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.