CUA Administrative Assistant
Description

JOB SUMMARY:

The CUA Administrative Assistant will provide high-level administrative support to the Chief Operating Officer (COO).


 PRIMARY RESPONSIBILITIES: 

  • Provides high-level administrative support and assistance to the COO and/or other assigned leadership staff.
  • Attends meetings with the COO, records the minutes and makes them available within 7 days of the meeting (when applicable).
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Maintains the COO's calendar, scheduling, and merging electronic calendars.
  • Organize conference and meeting registration, travel and room bookings.
  • Coordinate meetings and organize catering, and other logistic needs as requested.
  • Provides information by answering questions and requests from clients, funders and staff.
  • Create memos, cover letters, and business letters while maintaining accurate files of program communications both electronic and manual.
  • Contributes to team effort by accomplishing related results as needed.
  • Maintain a high degree of discretion dealing with confidential information.
  • Other duties as assigned to support the success of the project. 
Requirements
  • High School diploma or GED equivalent required; Bachelor's Degree in Business Administration or related field preferred. 
  • Two or more years of experience in office management and administrative operations.
  • Computer skills and proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
  • Knowledge of operation of standard office equipment.
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
  • Knowledge of principles and practices of basic office management.
  • Bilingual (Spanish/English) preferred

 

Benefits:

  • Medical Insurance or $100/month medical insurance waiver reimbursement
  • 403b retirement plan: 4% APM contribution PLUS 3% APM matching contribution
  • Vision
  • Dental
  • 20 PTO Days
  • 12 Paid Holidays
  • Life Insurance
  • Long and Short-term Disability


APM is an equal opportunity employer.

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