Marketing Proposal Coordinator

We are seeking a creative, thoughtful, and organized Marketing and Communications Coordinator to join our team. This role will play a key part in the success of RIOS various business goals through the production of documents and content for a variety of RIOS marketing pursuits and platforms. The ideal candidate is engaging, self-motivated, collaborative, and willing to integrate into RIOS office by learning our culture and business goals from the inside out. 

Primary responsibilities include:

  • Assist in development and preparation of targeted marketing materials for new business opportunities including brochures, proposals, and presentations
  • Assist with the development, preparation, and coordination of award submissions
  • Assist in content creation for the website, blog posts, conference abstracts, and project descriptions
  • Conduct research for relevant project opportunities across multiple markets and design disciplines
  • Capture, maintain, and update relevant information needed for the marketing process
  • Collaborate with internal and external pursuit teams to facilitate proposal meetings, establish timelines, deadlines, and prepare data requests

Required Skills and Qualifications:

  • Degree in Business Administration, Journalism, Marketing, Design or related field
  • 2+ years of administrative experience, preferably in the AEC or professional services industries
  • Excellent Microsoft Office (Outlook, Word, PowerPoint, Excel, etc.) and Adobe Creative Suite (InDesign, Photoshop, Illustrator) skills
  • Ability to interpret complex documents with demonstrated experience reviewing, organizing, translating, and editing written documents to improve clarity
  • Excellent time management skills including the ability to coordinate multiple competing priorities in a fast-paced environment
  • Ability to take initiative in anticipating tasks and to look for ways to add value to the process/procedures of proposal and content creation
  • Strong organizational skills and attention to detail
  • Strong written communication and editing skills to develop custom narratives, conduct design storytelling, and convey the brand point of view through written materials
  • Ability and willingness for occasional light travel