City Theatre Company, Pittsburgh’s leading professional theater dedicated to new plays, seeks to hire a COMPANY COORDINATOR. This full-time, exempt staff position supports multiple areas of company operations, including office tasks, artist travel and hospitality, contract management, rentals, and project leadership. The Company Coordinator will be integral to the organization’s mission realization and will work closely – and as a critical connector – with every department.
Principle responsibilities and duties include, but are not limited to:
• Working closely with departments (administration, production, and artistic) to ensure clear communication, scheduling, and project coordination.
• Company management responsibilities for productions, readings, and workshops, including booking and managing travel; preparing artist housing; and being the main liaison with, and concierge for, artists.
• Serving as in-house IT contact, which means coordinating with third-party service providers to trouble-shoot computer and phone issues, including basic user set-up and updating.
• Managing and optimizing office operations, including mail, supplies, meeting and event preparation, and overseeing third-party janitorial services.
• Contract execution, including finalizing letters of agreement; union (AEA, SDC, and USA) contracts and reporting; monitoring; and prompt communication with artists and/or their representatives regarding offers, negotiations, and payment.
• Coordinating venue and space rental requests and contracts.
• Work closely with part-time facilities manager to ensure that City Theatre’s five-building campus is functional, well-maintained, and clean for staff, artists, and the public.
• Assisting Managing Director in various capacities, including board management, research, and correspondence.
The successful candidate will demonstrate:
• Responsiveness, reliability, and a high regard for being organized.
• Diplomacy and discretion within the workplace culture as this position will work closely with payroll, contracts, and other personnel-related matters.
• Ability to collaborate with team members from a wide variety of backgrounds, work-styles, and artistic disciplines.
• Proficiency in Microsoft Office suite such as Excel and Word, and comfort with web-based software (most applications have moved online), including project management technology. This position will necessitate an ease and intuition for IT with the ability to both trouble-shoot and teach others.
• Ability to initiate, self-start, multi-task, problem-solve, and meet deadlines with strong attention to detail.
• A commitment to collaboration and the organization’s values, which include a dedicated focus on Equity, Diversity, Inclusion & Accessibility (employees are expected to engage in professional training related to the organization’s anti-racism commitments). Learn more about City Theatre’s commitments to this work at www.CityTheatreCompany.org/EDIA
• An enthusiasm for the arts and artists. Be a believer in “radical hospitality” within a production company and across the organization – patience, initiative, and humor are critical tools to success.
Requirements of position:
• Position requires occasional physical demands including lifting weight up to 40 pounds, navigating stairs and close quarters, and occasional evenings and early mornings.
• Be licensed to drive in the Commonwealth of Pennsylvania.
• Though some work-from-home opportunities may arise, this position mostly requires on-site responsibilities. Occasional evenings and weekends are the nature of working at a theater and an expectation of this position.
• Be fully vaccinated from Covid-19 with proof provided within 45 days of employment.
City Theatre has implemented a series of mitigation practices against Covid-19. All staff, artists, and volunteers must provide proof of being fully-vaccinated from Covid-19 as a condition of employment (with allowances for documented and approved medical and religious exceptions only). City Theatre anticipates that the definition of “fully-vaccinated” to soon expand to include a Covid booster. Audience members are also required to present proof of vaccination and all indoor events require masks to be worn by all. City Theatre has also made numerous facility improvements, including expanding its public lobby space and upgrading HVAC functionality, filtering, and efficiency.
Reporting & Compensation:
The position reports directly to the Managing Director (James McNeel). It is a full-time, exempt position and has an annual salary of $37,000 - $40,000, plus a competitive benefits package including a 100% employer-covered health plan.
Submit cover letter and résumé through the City Theatre hiring portal available under “Auditions & Employment” on the organization’s website; or, alternatively, you may send these materials to email Finance@CityTheatreCompany.org. For more information about City Theatre, visit CityTheatreCompany.org. No phone calls.
City Theatre encourages all candidates to apply, even if you do not have experience in the duties listed above. As there are great candidates who possess intuitive knowledge or other fully transferable skills, do not hesitate to apply and tell us about yourself.
ABOUT CITY THEATRE:
City Theatre is an Equal Opportunity Employer. In building an equitable work environment, the organization values diverse backgrounds, perspectives, and skill sets. It does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. City Theatre is committed to building a team that reflects its values and encourages all interested candidates to apply.
Founded in 1975, City Theatre is in its 47th season as Pittsburgh’s home for bold new plays. Located in the historic South Side on its four-building cultural campus, the company produces a season of regional and world premieres; its renowned Young Playwrights Festival, now in its 21st year; a season-long reading series of new works in progress; and the annual Momentum Festival. City Theatre’s mission is to provide an artistic home for the development and production of contemporary plays that engage and challenge a diverse audience. Its vision is to be the best mid-sized theater in America. Organizational core values are: Community; Collaboration; Equity, Diversity, Inclusion & Accessibility; and Creativity. With an annual average operating budget of $3 million, City Theatre is the largest performing arts organization not located in Pittsburgh’s downtown Cultural District and is a constituent and core member of the League of Resident Theaters (LORT), Theatre Communications Group (TCG), and the National New Play Network (NNPN). In August 2021, City Theatre announced a re-structuring of the artistic director position, elevating current staff members Clare Drobot and Monteze Freeland to Co-Artistic Directors with Marc Masterson, who had held the title of singular artistic director since 2018. The trio join Managing Director James McNeel as co-leaders of the organization. It is governed by a board of 24 community volunteers (Alex Condron, board president). Learn more at CityTheatreCompany.org.