Staff Analyst
Description


Position:  Staff Analyst I  Status: Non-Exempt 

Reports to:  Clerk of the Board / IT Support Services Manager

Location: San Bernardino International Airport   

Salary Range: $28.97 - $31.65/hour DOE with full benefits


Definition:

Under direction, performs a variety of research studies and provides technical data; may recommend policies, procedures, systems, and methods for the improvement of the operations, services, or programs of both the Inland Valley Development Agency and the San Bernardino International Airport Authority. Studies may involve administrative, organizational, technical or legislative matters. The class reports the department supervisor of which the position is assigned.


Essential functions:

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth

  • Participates in the development and implementation of departmental administrative and office-wide operational policies. 
  • Uses appropriate analytical techniques and information gathering processes to obtain required information; performs analyses, summarizes findings and makes recommendations in support of Agency policies or assigned projects. 
  • Performs analytical and administrative assignments in connection with the preparation and management of departmental budgets 
  • Assists in evaluating operations problems and directing changes to administrative policies necessary to carry out management objectives.
  • Interprets policies, objectives, and procedures for staff and user departments.
  • Performs various duties related to special projects; works closely with Agency staff in the implementation of current and future special projects.
  • Assists in preparation of agenda items, supporting documentation and presentation materials for IVDA and SBIAA public meetings. 
  • Prepares and assists in preparation and processing of a variety of correspondence, reports, contracts, resolutions, RFP/Bid logs, and notices, pertaining to both the IVDA and SBIAA. 
  • As directed, researches information and assists in preparation of documentation of various topics, such as public inquiries, public records requests, historical research of SBIAA and IVDA actions taken on current and past projects. 
  • Assists in the preparation and submittal of annual FPPC Form filings.
  • Oversees and coordinates records management activities, including filing, scanning, storage and retrieval of Agency records.
  • May perform official duties in the absence of the Clerk of the Board/ IT Support Services Manager and/or Deputy Clerk of the Board/ IT Support Services Specialist in preparing agenda packets as well as administering and attending Commission and Board meetings.
  • Performs basic IT related functions including help desk support.
  • Manages and maintains audiovisual equipment for meetings and special events. 
  • Assists with projects in ArcGIS.
  • Posts a variety of material to both IVDA and SBIAA websites and updates sites regularly.
  • Performs other duties as required.
Requirements

Knowledge and abilities:

The requirements listed are guidelines, not hard and fast rules. You don’t have to satisfy every requirement or meet every qualification listed. If your skills and experience are transferable, please apply. Applying gives you the opportunity to be considered.


Knowledge of:

  • Principles, practices and methods of administrative organizational and procedural analysis.
  • Basic principles and practices of public administration. 
  • Research methods and analytical techniques. 
  • Principles and practices of public budgeting and the expenditure of public funds. 
  • Federal, state and local laws and regulations applicable to assigned area of responsibility. 
  • Sound business communication and interaction. 
  • Modern office practices, methods, and computer equipment and software.
  • Comprehensive filing, indexing and record keeping systems.
  • The Ralph M. Brown Act and the California Public Records Act. 
  • Rules and procedures governing the notice and conduct of public meetings.
  • Basic audio and visual technology principles. 
  • Knowledge of enterprise Windows, MS Office, Adobe, Laserfiche, ArcGIS, conferencing systems, audio systems, and mobile devices.

Ability to:

  • Analyze administrative, budgetary, operation, organizational and other operations to evaluate effectiveness and make sound recommendations. 
  • Operate modern office and equipment and computer equipment.
  • Communicate clearly and concisely, both orally and in writing.
  • Prepare clear concise and accurate records and reports.
  • Exercise independent judgment and initiative within established guidelines. 
  • Deal tactfully and courteously with the public, public officials, administrators and other staff when answering questions, inquiring, and disseminating information about Board/Commission business and actions.
  • Maintain confidentiality.
  • Create word processing documents/templates, spreadsheets, PowerPoint© presentations, and databases.
  • Answer complex questions, analyze situations and develop courses of action. 
  • Organize work, pay attention to detail, set priorities, meet critical deadlines, multi-task, and follow up on work assignments with minimum supervision. 
  • Proofread agenda items for conformance with Agency policies and procedures. 
  • Attend Board and Commission meetings, listen and discern discussion during meetings to be documents and prepare accurate and comprehensive minutes.

  

Minimum qualifications:

A Bachelor's Degree from an accredited college in public or business administration or other relevant field of study, plus three (3) years of professional level experience primarily performing administrative/technical duties in the areas of budgeting, operations or similar analysis. 


Preferred Qualifications: 

Experience in a governmental agency is preferred. Information Technology or Information Services coursework, training, and/or experience is highly desirable. 


Licenses and other requirements:

A valid California Driver’s License. 


Working conditions: 

Office environment.


Physical demands: 

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various agency and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.


Environmental Elements: 

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.