Contracts Manager
Baltimore, MD Operations
Description

About Ayers Saint Gross

Ayers Saint Gross is an internationally recognized design firm with expertise in architecture, planning, landscape architecture, graphic design, interior architecture, and space analytics. Since our founding in 1912, we have built a reputation for designing environments of enduring value. The focus of our expertise and most of our work supports mission-driven clients, particularly colleges, universities, and cultural institutions. Our design approach is inspired by a critical and analytical discourse, a respect for past wisdom, a mind to future potential, and a belief that we have an obligation to leave places better than we found them. Our mission is to engage people and places to create designs that enrich our world. With over 180 professionals, we are headquartered in Baltimore, Maryland with offices in Washington, DC and Tempe, Arizona.


Position Overview

The Contracts Manager will be responsible for ensuring consistent management of all proposals and contracts, including the development and maintenance of contract and document management processes for the firm. This individual will also assume supervisory responsibility of staff responsible for the oversight and maintenance of appropriate business licensure and employee registrations for the firm and principals. The Contract Manager's role requires close collaboration with various departments, including principals in charge of projects, project management, business operations and finance.


This position will be eligible for a hybrid work arrangement with the expectation that approximately 50% of the time will be spent working in the Baltimore office.  


Responsibilities


Contract Responsibilities

  • Oversee organizational contract development and management activities, and enforce organizational principles of integrity and compliance.
  • Ensure that contracts and proposals are properly entered into organizational databases and securely maintained.
  • Perform appropriate administrative and operational research to support proposal and contract development.
  • In collaboration with leaders, develop policies and procedures for contract administration and negotiation. 
  • Serve as a point person in conducting contract strategy meetings to identify issues and client requirements, facilitate pricing discussions, and obtain senior management input on timelines and deliverables. 
  • Work with marketing and business development in the consideration and pursuit of new project opportunities. 
  • Draft contractual provisions based on strategy discussions, senior management input, and organizational needs and expectations.
  • Work with business partners to ensure accuracy and appropriateness of contract text and attachments.
  • Oversee contract consultant workflow to prepare, issue, and track consultant contracts. 
  • Interface with insurance companies regarding adequacy of coverage.
  • Engage relevant stakeholders in decisions involving legal or regulatory requirements, contract standards and cost targets.
  • Maintain deadlines on deliverables and communicate on an ongoing basis with business partners and internal clients about contractual issues.
  • Assist project managers and principals to review contractual performance of both parties to ensure compliance with terms and to identify conflicts or changes requiring resolution.
  • Engage with clients on a regular basis to foster strong working relationships.

Licensure Responsibilities

Provide management and oversight of staff responsible for firm licensure responsibilities including:

  • Organizational registration with Secretaries of State and business licensure with State Boards of Architecture and Landscape Architecture.
  • Maintain Principal architecture registrations in states where individuals are practicing.
  • Assist Principals with keeping CEUs current.
  • Ensure that all business and architecture licenses are accurately entered into the organizational database and securely maintained.
Requirements
  • Associate degree in Paralegal Studies or related field required; Bachelor’s degree in Paralegal Studies or related field preferred.
  • Paralegal certificate required. Experience in lieu of paralegal certificate will be considered.  
  • Prior work experience in a paralegal or contract management role is preferred; understanding legal concepts is required.
  • Relevant experience working with design professionals is ideal.
  • Prior experience supervising one or more people is preferred.
  • Proficiency in utilizing and interpreting financial analyses.
  • Proficiency in Excel and Word required.
  • Must have experience and demonstrated success in communicating directly and effectively with clients.
  • Experience in applying organizational standards when developing requests for proposals, negotiating terms and drafting contracts.
  • Ability to systematically analyze complex problems, draw relevant conclusions and implement appropriate solutions.
  • Strong verbal and written skills, and ability to convey complex information in a way that others can readily follow.
  • Reports to Chief Operating Officer.
  • Collaborates and is accountable to project managers, principals, executive leadership, and managers of business operations, including relevant divisions of finance, legal, and project development.

Why Work at Ayers Saint Gross?

  • We are a design-driven firm working with exceptional clients.
  • We are an employee-owned company, with over 100 years of design excellence.
  • We encourage our employees to pursue local and professional advocacy groups.
  • We provide the opportunity to help with pro-bono initiatives that bring Architecture to the community.

ASG is a respected leader in the community offering comprehensive benefits and a highly energized work environment. For additional information and to apply online, please visit our website at www.ayerssaintgross.com.


As part of the Health and Safety protocols at Ayers Saint Gross, effective January 4, 2022, all US-based new hires, including interns will be required to be fully vaccinated against COVID-19 or have a valid medical or religious exemption from receiving a COVID-19 vaccine.


Ayers Saint Gross is an Equal Opportunity and Affirmative Action Employer M/F/Disability/Veteran.