Conference and Event Manager
Fully Remote Franklin, TN
Description

Franklin Madison is seeking a Conference and Event Manager to join our team.  This position requires a high-energy team member that thrives in a fast-paced environment and has a proven track record of success in all areas of event planning and organization. This person will manage the coordination of multiple events simultaneously; including tradeshows, conferences, client events, and other hosted company events. The right candidate must be able to anticipate project needs, discern work priorities, and meet deadlines. Candidate will be required to provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external partners at conference events. The role will also assist in the central and sales support team as necessary. 


 Responsibilities:  

  • Create and nurture relationships with associations, vendors and facilities.
  • Manage budget and track event expenses.
  • Assist with negotiations for space contracts and book events, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, manage event logistics and ensure appropriate communications are shared with the team in an appropriate and timely manner.
  • Conduct research, make site visits, and find resources to present to sales leadership to make decisions about event possibilities. 
  • Propose new ideas to improve the event planning and implementation process. 
  • Prepare conference attendee lists and outline conference opportunities for the attending team.
  • Manage logistics of exhibit booths and supplies to/from and during shows.
  • Work closely with leadership on conference strategies.
  • Execute detailed communications to appropriate team members about logistics and expectations when they are attending conferences or hosted events.
  • Use Salesforce to track activity pre and post conference.
  • Work with communications team to promote conference opportunities across Franklin Madison social sites.
  • Actively study and identify opportunities for the company and sales team to boost business and/or contacts. 
  • Present and represent the company exhibit in a professional manner visually and verbally. 
  • Demonstrate product knowledge and business expertise when speaking to clients, prospects and partners in the tradeshow and event setting.
  • Participate in planning of annual event calendar and budget forecast.
  • Build and manage relationships with key trade group and event partners. 
  • Travel Requirements: 20% - 25%
  • Provide assistance to  Central/Sales Support:
    • Perform Administrative duties for the Executive Level and Sales Team: manage calendars, complete expense reports, book travel, etc.
    • Create and ensure accuracy of Sales Presentations and Executive Summaries 
    • Enforce brand guidelines across all Franklin Madison corporate materials
Requirements
  • Bachelor’s degree preferred. 
  • 2 - 5 years of relevant experience
  • Previous experience in sales/marketing environment and financial reporting 
  • Must be able to think independently, detailed oriented, to work with precision in a fast paced environment, with the ability to multi-task and prioritize accordingly.
  • Must be willing to travel and have the ability to work a varied schedule that will include evenings, nights and weekends.
  • Possess sound judgment whether generating proposals, writing correspondence or speaking both internally and externally. 
  • Exhibits strong professionalism and confidence when communicating.
  • Requires some heavy lifting, set-up and tear-down of exhibit booths.