TITLE: Senior Manager, Contracts Management
REPORTS TO: Chief Financial and Operations Officer
SUPERVISES: To Be Determined
STATUS: Exempt, salaried, full-time
LOCATION: Chicago, Illinois
Working at All Chicago:
All Chicago’s mission is to unite our community and resources to provide solutions that ensure and sustain the stability of home. On any given night, nearly 6,000 Chicagoans do not have a place to call home. These are our neighbors and together we can ensure that we all have stable homes.
All Chicago prevents and ends homelessness through emergency financial assistance, community partnerships, data analytics, and training and research. We strengthen our community’s collective efforts to prevent and end homelessness, guided by a vision of impact, influence, and inspiration. As our name implies, All Chicago brings together homeless service providers, non-profit partners, donors, and people with the lived experience of homelessness in a strategic effort to make homelessness history in Chicago.
We bring a sense of collaboration to our work and actively seek solutions through partnership. Come work with passionate, like
minded colleagues in a supportive environment as we help end homelessness. Learn more at?www.allchicago.org.
The Senior Manager, Contracts Management (SMCM) is a new senior-level position that will centralize and oversee the contracting functions of All Chicago. All Chicago administers over 100 contracts and subgrants with homeless service providers and various vendors for a variety of programs. Additionally, as the Collaborative Applicant for the Chicago Continuum of Care (CoC), All Chicago is responsible for overseeing the application for HUD funding for over 140 grants and monitoring compliance for these grants.
The SMCM is primarily responsible for managing our contracting partner relationships and the related grants, subcontracts, or contracts. The SMCM will be collaborating with members of the Community Partnership, Finance, and Strategy and Innovation teams. The SMCM must have excellent relationship, management, analytical and organization skills along with knowledge of budgets, compliance, and monitoring. Additionally, the SMCM will be responsible for working on projects related to All Chicago’s role as the Collaborative Applicant and its plan for achieving Unified Funding Agency (UFA) status with HUD.
Grants and Contract Administration – 80%
- Oversee, manage and administer All Chicago’s centralized contracting process for its various programs using an Active Contract Management approach, which includes:
- Writing and disseminating requests for subgrants and contracts.
- Maintaining and updating subgrant and contract templates.
- Drafting subgrant and contracts based on existing templates.
- Developing subgrant and contract budgets in collaboration with the Finance team.
- Negotiating and approving contract terms.
- Working across teams to execute final contracts.
- Developing performance benchmarks for contracts.
- Approving payment requests related to subgrants and contracts.
- Monitor spending and reconcile with the grant or contract budget.
- Assuring compliance with insurance and other contract requirements.
- Assessing contract performance and communicating contract performance issues to partner agencies.
- Managing contract amendments, renewals, and closeouts.
- Keeping records of the contract and its fulfilment.
- Serve as a liaison between All Chicago programs and our funders, which include the Chicago Department of Family and Support Services, Illinois Department of Human Services and the U.S. Department of Housing and Urban Development.
- Work across teams and departments to prepare monthly, quarterly, annual reports to funders in accordance with grant/contract guidelines.
- Assist with managing relationships with subcontracted partners.
- Collaborate with the program compliance and performance team to assist with overseeing the process for evaluating projects, conducting file reviews, coordinating with the finance department on financial monitoring, reviewing project-level data and identifying capacity building opportunities.
- Collaborate with the Homeless Management Information System(HMIS) team to address both internal and provider level data needs.
- Design contracts and budgets for new public funding sources
System Performance and Capacity Building, Technical Assistance and Training – 10%
- Assist with the provider risk assessment and project evaluation process for the annual HUD Notice of Funding Application (NOFA) process and provide other support as needed.
- Develop systems and processes needed to subgrant with HUD CoC providers under the UFA model.
- Support program managers and the compliance team with regularly reviewing system and program performance metrics to identify and deliver capacity building, technical assistance, and training projects.
- Administration and Other Activities – 10%
- Lead, mentor, and supervise assigned staff and interns. Conduct supervision sessions with direct reports, prepare three-month probationary evaluation reports for new hires and twelve-month performance evaluations for all direct reports.
- Write position descriptions and lead the hiring process for all direct reports.
- Communicate effectively with supervisors, peers, and partners in written, oral and in-person communication in both groups and at public events.
- Actively participate in department, committee, and staff meetings.
- Assist with All Chicago events and other activities as assigned.
- Other duties as assigned.
Successful candidates will demonstrate commitment to preventing and ending homelessness in Chicago and will have the following:
- Bachelors’ degree in Public Policy, Business Administration with a nonprofit emphasis, Non-Profit Management, Social Work, Psychology, Social Justice or another related field or equivalent work-related experience.
- Experience working with city, state and/or federal grants.
- Expertise on HUD regulations related to CoC and ESG homeless programs preferred.
- Extensive contract drafting, reviewing, and negotiating skills.
- Excellent professional writing and verbal communications skills.
- Strong project management skills, organizational and leadership skills.
- Advanced knowledge/skills with Microsoft Office Suite of products including, but not limited to, Word, PowerPoint, Excel.
- All Chicago's normal business hours are 9am to 5pm. ?We are currently working entirely remotely and will transition to a hybrid remote/in-office work setting in the future. We will consider accommodations.
- All Chicago values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.?All Chicago is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. All Chicago does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, housing status, or any other non-merit factor protected under state, local or federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. All Chicago is committed to a fair and equitable workplace where everyone is a respected and valued member of the team.
- Salary is in the $57,860 - $87,570 range, commensurate with experience. Comprehensive benefits package (with some employee contributions) includes medical, dental, vision insurance, and disability. Employer-matched retirement plan. Generous paid leave.
- Please submit cover letter, resume, and salary range requirement.