CCLS Legal Secretary - Homelessness Prevention Project
Job Type
Full-time
Description

WHO WE ARE: For over 50 years, CCLS has been representing and advocating for low-income individuals in Merced, Tuolumne, Mariposa, Fresno, Tulare, and Kings Counties—a region where intense poverty exists side by side with unparalleled wealth and abundance. Our mission is to provide high quality, no-cost civil legal services to low income individuals, families, and communities—improving the wellbeing of our Valley through systems-changing advocacy, client education, and legal work that meets individual clients’ immediate needs. We also work closely with agencies and community organizations that share our commitment to support our clients in being their own agents of change.


  

POSITION DETAILS:  Under attorney supervision, the legal secretary will be preliminarily assigned to CCLS’s Homelessness Prevention Project for rural Tulare County. The legal secretary will provide support to an attorney, paralegals, and an outreach worker focusing on a variety of legal issues specific to Homelessness Prevention in rural Tulare County. 


Experience:  2+ Years Experience 

Location:  Visalia Office

Term of Employment:  Regular, Full Time 

Other:  FLSA Non-Exempt, Union Position 

Salary Range:  $30,498-$50,964 per year


APPLICATION DEADLINE:  Open Until Filled

Applications should be received by FRIDAY, FEBRUARY 25, 2022 to be considered for the first round of interviews.  


COMPLETE APPLICATION:

1. Resume

2. Cover Letter addressing the following questions:

  • Please tell us briefly about your experience, if any, working in a law office. What were the two most important things you learned about how legal advocates help clients who are experiencing homelessness or are in danger of being homeless?
  • Have you ever used Spanish language skills to interpret between English and Spanish for a monolingual Spanish-speaking person? What did you learn from that experience?
  • Tell us about your connection to the Central Valley: how well do you know it? Do you have ties here? What draws you here?
  • Do you have a particular interest in being a Legal Aid employee? If so, please tell us about that.

3. Three Professional References



CCLS is an equal opportunity employer: we value equity, inclusion, and diversity, across all races, cultures, classes, ages, religions, gender identities and presentations, sexual orientations, body sizes, family structures, abilities, and all categories protected by law. We encourage all interested individuals to apply. CCLS is subject to a Collective Bargaining Agreement.



Requirements

DUTIES:

  • Provides administrative support to attorneys and legal advocates;
  • Conducts initial intake for applicant eligibility for program services;
  • Schedules meetings, trainings, and appointments for advocates with partner organizations, agencies, and other community-based organizations;
  • Attend scheduled team meetings and takes notes for meetings;
  • Answers telephones, screens callers, take accurate messages and greets visitors;
  • Communicates with clients as needed and directed by legal team staff;
  • Prepares for attorney review and signature a variety of legal correspondence, petitions, pleadings, motions and discovery documents;
  • Prepares and reviews outgoing correspondence to ensure all legal documents and enclosures are in proper processing order and that correspondence is grammatically correct;
  • Files documents with the court and causes documents to be served;
  • Maintains and schedules dates and deadlines in a case management system for timely filing of documents for court and administrative hearings and for the completion of tasks by advocates.
  • Maintains follow up records relating to legal matters in process and ensures that legal requirements and deadlines are met;
  • Performs a variety of secretarial duties, such as setting up and/or maintaining filing systems and appointment calendars, answering inquiries over the phone or in person, and managing secretarial and administrative details with minimum direction;
  • Provides support in short term legal projects, including, but not limited to trial preparation tasks;
  • Assists with library maintenance;
  • Performs other duties as assigned.

QUALIFICATIONS:

  • At least two years prior secretarial experience or equivalent experience;
  • Legal Secretary certification or diploma from an accredited school or equivalent work experience;
  • Ability to type at least 45 words per minute;
  • Working knowledge of and ability to calendar advocate assignments, discovery, motion and trial deadlines;
  • Ability to prepare basic legal documents and legal correspondence;
  • Excellent interpersonal, oral and written communication skills;
  • Highly organized and effective in a fast-paced environment;
  • Ability to maintain confidentiality of consumers and organization;
  • Demonstrated ability to work effectively with diverse groups of individuals and organizations;
  • Ability to set priorities, meet deadlines, and a willingness to adapt to changing situations;
  • Must exercise good judgment and demonstrate initiative in completion of job assignments and duties;
  • Excellent interpersonal, oral and written communication skills;
  • Ability to work well with others and deal with the public in a courteous and professional manner;
  • Competency with PC systems and standard software (Microsoft Office, Word, Excel, PowerPoint, Outlook and relevant databases);
  • Reliable transportation, a valid CA Drivers’ License with appropriate car insurance.