Reporting to the Director of Institutional Giving, the Events Coordinator plays a key role in the advancement team’s shared fundraising revenue goal to support the agency. This position creates both virtual and in-person events and oversees the full lifecycle of events from inception, budgeting, communications, solicitations and scheduling; through to the successful execution of impactful stakeholder experiences. The Events Coordinator is fully integrated in helping to identify, cultivate, solicit, and steward donors through CIS events program.
The successful candidate will have event planning, fundraising and operational skills; have excellent communication, people and collaboration skills, business acumen, exemplary work ethic, be driven, organized, self-motivated, detail oriented, and a skilled problem solver. Ability to cross cultural boundaries to build and maintain strong working relationships. This position works with minimal supervision with extensive latitude for the use of initiative and interactive skills in a fast paced environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Responsible for planning, organizing, managing, and coordinating various types of virtual, digital, and in-person events (pre-event, day-of, and post-event), and providing technical support for virtual events
- Manage all aspects of event details, creating financial reporting, collecting payments on time while remaining under budget with all costs
- Establish and maintain relationships with vendors, venues and third party contracts
- Spearhead internal meetings with colleagues as well as external meetings with Board and event volunteers; foster consensus with stakeholders
- Lead the evaluation and feedback process post-event and create plans to implement improvement
- Interface with Marketing to design and create engaging digital and print materials, content marketing, email, social media, ad campaigns and web updates to drive attendance
- Recruit, engage and manage volunteers and the Advancement Committee in the event planning process while leveraging and growing key volunteer relationship
- Identify prospects, cultivate, and make fundraising asks (including for in-kind support) to generate event revenue
- Manage event sponsorships. This includes identifying prospects, cultivation, solicitation, stewardship, communication, sponsorship benefits fulfillment, recognition and acknowledgement
- Ensure pertinent event data is captured in Raiser’s Edge
- Support ancillary third party and community partner events as directed
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION and/or EXPERIENCE
- Bachelor's Degree in fields related to Business, Project Management, Marketing, Sales, Fundraising
- Minimum of three (3) years of successful project and/or event management experience – in both virtual and in-person settings
- In-depth, current understanding of nonprofit event planning and how to leverage digital, virtual and in-person events to generate revenue
- Awareness of local community initiatives and resources
- Demonstrated success in building community partnerships or building community events
- Experience utilizing Raiser’s Edge donor software is a plus
- Advanced Proficiency in Zoom, Microsoft Office Suite, Google Suite, and Adobe Suite
- Excellent organization, prioritization, project management and planning skills
- Excellent written and verbal, and interpersonal communication skills
- Highly collaborative, able to build and maintain partnerships across all levels of the organization
- Culturally competent and experienced working with diverse populations and perspectives
- Strong problem-solving skills with the ability to work through tough issues quickly and effectively and maintain positive employee relations
- A strong self-starter, enthusiastic toward development and creation of new initiatives and able to drive organizational change
While performing the duties of this job, the employee is frequently required to sit; use the computer; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; stoop, kneel, or bend. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distance vision.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
The position is located within the Charlotte Mecklenburg area. Regular and satisfactory attendance and punctuality are required. Regular and satisfactory performance including meeting all process deadlines and stated deliverables is required.
The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload. Other duties may be assigned.
Criminal background check, financial credit check (if applicable), and pre-employment drug test required.