The Provost’s Office is seeking a detail-oriented student assistant to support administrative operations. This role involves non-confidential document management, including scanning and organizing files. The ideal candidate will demonstrate professionalism, discretion, and a commitment to accuracy.

Essential Responsibilities:

• Scan, digitize, and organize physical documents into secure digital formats
• Assist with document tracking, filing, and retrieval systems
• Perform routine clerical tasks such as data entry, photocopying, and secure disposal of documents
• Support special projects, under the direction of the Provost’s Office
• Uphold a professional and confidential standard in all interactions
• Maintain high regard for student privacy in accordance with FERPA policies and procedures
• Assist with promotion of survey completion, event publicity, and small event management
• Maintain a clean, professional, and welcoming office environment
• Uphold professional standards in appearance and demeanor
• Regular and reliable attendance during scheduled work hours
• Perform other functions as assigned

Physical and Scheduling Requirements:

•  Frequent use of a computer, including typing and viewing a monitor
• Occasional standing, walking, or moving between office locations
• Ability to lift or move light items (e.g., files, boxes up to 10–20 lbs), if applicable
• Fine motor skills for tasks like writing, filing, or handling office equipment

Transferable Skills:

By the end of their experience, the Student Assistant will be able to:

• Communicate effectively in professional settings
• Coordinate document management projects
• Understand and apply document retention policies

Requirements Minimum Qualifications:

• Must be currently enrolled in an undergraduate program at Keuka College
• Availability to work on-campus between 10 am and 4:00 pm for up to 8 hours per week
• Familiarity with office equipment (e.g., scanners, copiers) and basic computer applications, including Microsoft Office Suite (Word, Excel, SharePoint) and Canva
• Strong organizational skills with keen attention to detail
• Ability to work under pressure and adhere to deadlines
• Excellent written and verbal communication skills
• Reliable and self-motivated, with ability to manage a project from start to finish

Preferred Qualifications:

• Prior experience in an office setting or with document management systems

This job description provides an overview of the responsibilities and requirements for this position. Specific duties and responsibilities may evolve to meet the College’s needs.

Keuka College is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status. In accordance with the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential.