SUMMARY Responsible for supporting all levels of management with meeting minutes, appointments, calendars, and schedules. Record action items as well as minutes from the Director meetings. Provide support on special projects, reports, and special events for executives. Responsible for administrative support and performing numerous duties, including writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.   

DUTIES AND RESPONSIBILITIES 

• Manage central phone lines for all facilities. 
• Schedule meetings and arrange conference rooms. 
• Alert Managers about cancelations or new meetings. 
• Handle information requests. 
• Arrange for outgoing mail and packages to be picked up. 
• Manage spreadsheets for employee contact information, badges, and polos shirts. 
• Greet and receive visitors. 
• Prepare confidential and sensitive documents. 
• Coordinate office management activities. 
• Determine matters of top priority and handle accordingly. 
• Prepare agenda for meetings. 
• Plans events and volunteer activities 
• Maintain office procedures. 
• Operate office equipment, such as a photocopier and scanner. 
• Coordinate committees and task forces. 
• Direct the general public to the appropriate staff member. 
• Sign for UPS/Fed Ex/Airborne packages. 

QUALIFICATIONS  

• Ability to flex work hours as needed. 
• Travel occasionally required. 
• Must be able to carry out additional duties and responsibilities as assigned. 
• MS Office Suite proficiency: Word, Excel, PowerPoint, Outlook  
• Ability to work independently and be self-motivated, in an often-ambiguous environment 
• Excellent interpersonal skills with the ability to effectively work with individuals and groups. 
• Ability to work primarily in an office environment. 
• Highly organized and detail oriented, with the ability to work effectively in a fast-paced environment. 
• Maintain strict confidentiality and appropriately work with sensitive information/documents. 
• Ability to pass a background check prior to hire and authorized to work in the U.S. 
• Strong written and verbal communication skills, with superior levels of professionalism 
• Authorized to work in the U.S. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT  

• Ability to walk or stand for long periods of time. 
• Ability to travel and work in an office environment. 
• Ability to climb stairs multiple times a day and be able to lift and/or carry 25 pounds or less.   
• Ability to sit, rise, kneel, squat, twist, pull bend multiple times a day.   
• Ability to perform with repetitive maneuvers and manual dexterity.   

The above is intended to describe the general content of and requirements for the performance of this job.? It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements.? Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.