Job Type
Full-time
Description
- Serve as the first point of contact for the Company. Welcome all visitors and direct to appropriate individuals. Answer, screen and forward incoming calls from 7:30 a.m. – 4:00 p.m. pacific time zone. Maintain building security procedures. Manage general inquires and route mail.
- Administer and support employee programs (ie: nectar recognition, commuter trip reduction), including onboarding new employees to the system, troubleshooting basic user issues, promoting participation, and coordinating related activities.
- Perform data entry and recordkeeping in Paylocity and Sharepoint, including new hire data, employee changes, and file maintenance, ensuring accuracy and confidentiality of employee records.
- Conduct reference checks for candidates and coordinate the drug screening process, including sending out drug screening kits, tracking completion, and communicating with candidates, vendors, and hiring managers as needed.
- Provide broader coordination and administrative support to the HR function and Spokane office, including file systems organization and updating, expense reporting, coordination of customer/visitor logistics, completion of the employee blog, and other duties as assigned by HR leadership.
- Other duties as assigned to support department and company objectives.
Requirements
- Minimum two years of administrative coordination, HR support, or clerical experience, or equivalent background.
- Proficiency with Microsoft Office Suite; experience with HRIS/payroll systems (e.g., Paylocity) and employee recognition platforms (e.g., Nectar) preferred.
- Strong written and verbal communication skills with the ability to interact professionally with employees and candidates at all levels.
- Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and concurrent projects — including event logistics — with minimal supervision.
- Demonstrated ability to handle sensitive and confidential information with discretion and good judgment.
- Comfortable working in a fast-paced, time-sensitive environment while maintaining accuracy and follow-through.
Salary Description
$24-28/hr