Description
The Event Sales Administrative Assistant reports directly to the Event Sales Director and collaborates with the Event Sales Operations Manager performing a wide range of administrative duties to support the Events Department at Portside Pier.
DUTIES AND RESPONSIBILITIES:
- Enters new inquiries into events system
- Enters event bookings into reservation system
- Answers phone efficiently and professionally and responds to voicemails
- Prints and prepares daily banquet event orders including updating and cutting menus
- Maintains and updates menu cards for reception events
- Creates host sheets with weekly events for the Portside Pier host stands
- Creates specialty and custom menus
- Assists in menu detailing guests’ event orders
- Organizes events office and banquet cabinet
- Orders and manages inventory of office supplies
- Assists in additional projects given by the Events Director and Management Team
- Assists in creating new systems and procedures to further organize the Events Department
Requirements
QUALIFICATIONS:
- Proficient in Microsoft applications
- Basic mathematics
- Highly organized and detail oriented
- Experience in a restaurant or events field preferred
- Experience with OpenTable and TripleSeat preferred
- Experience with Instagram and/or TikTok
- Experience with Canva
- Must be able to stand, walk, reach, bend, stoop, and wipe for extended periods of time
- Must be able to carry trays and supplies (up to 25 lbs.)
AVAILABILITY:
Part-time 3-5 days/week (15-25 hours/week) dependent on event schedule
Compensation & Benefits:
$20-23/hour dependent on experience
Discounts on meals