Be the hub of a busy, year-round landscaping and snow company! 

At Piscataqua Landscaping & Tree Service, you’ll run the front office, keep our systems humming, and provide dependable support to employees, customers, and subcontractors/vendors so great work gets done! Accuracy, efficiency, and professionalism are essential—as are a positive attitude and a problem-solver mindset. This position is based in our Portland, Maine office Full-time, Monday – Friday.

What you’ll do

• Front-line support: Answer and route office calls with precision and professionalism;  communicate with vendors, subcontractors, and clients as needed.
• Billing & A/R: Create customer invoices and oversee accounts receivable for assigned branch(es)/division(s); partner with the accounts team to follow up on outstanding payments.
• Systems  & IT liaison: Share administrative/software updates (enhancements,  issues) with the team; serve as the point of contact between office staff  and our third-party IT provider.
• Subcontractor  coordination: Provide administrative support for subcontractor onboarding and services.
• Aspire  (Landscape production software) support: Assist operations with CRM data, work ticket management, job-costing data entry, to keep data clean and current.
• Procurement: Order and manage office and field supplies.
• HR  Support: providing comprehensive administrative assistance to the Office and HR department through a variety of tasks, ensuring smooth daily operations and supporting various HR functions.
• Identify opportunities to improve the productivity of the branch employees and satisfaction of our customers and act upon it through creating and maintaining SOPs.
• Cross-coverage: Provide back-up support for other branches/divisions when needed.
• General  admin: Perform clerical duties and support special projects as assigned.

Benefits:

• $24–$30/hr  (weekly pay—every Friday)
  Estimated annual earnings of $49,920 - $62,400
• Highly competitive compensation for qualified applicants
• Weekly payroll - every Friday is a pay day
• Health Insurance
• Dental Insurance
• Vision Insurance
• Supplemental insurance, including short-term and long-term disability
• 401K with employer match
• Paid vacations and holidays
• Earned Paid Leave
• Bonus potential
• Year-round employment
• Employee development opportunities available... and more!

• Exceptionally organized with strong attention to detail; able to pivot smoothly among tasks in a busy environment.
• Reliable with deadlines; meticulous about accurate data entry and task completion.
• Customer-service oriented with a positive, empathetic, and professional communication style.
• Comfortable with numbers (discounts, interest, commissions, proportions, percentages).
• Proficient in Microsoft Office (Outlook/Excel/Word).
• Able to learn concepts and computer programs quickly with training.
• Spanish language skills are a plus.

Piscataqua Landscaping & Tree Service is the seacoast's premier choice for landscaping services when it comes to discerning homeowners, developers, and property managers. For over 40 years our educated, certified, and experienced staff have been creating and celebrating beauty on residential and commercial properties. We pride ourselves in building relationships and exceeding the expectations of our clients as we transform the ordinary into the extraordinary.

As an industry leader, our remarkable success is attributed to our team of outstanding employees who enjoy serving clientele that expect the very best. Our team members, many with a history of longevity with our company, take pride in their work and strive to exceed client expectations each and every time. Taking care of our talented employees includes offering one of the most extensive benefits packages in the landscape industry. We provide health and dental insurance, 401(k), paid vacations and holidays, employee development opportunities, bonuses and premier facilities.

Piscataqua Landscaping & Tree Service is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.