We are looking for a full time Office Administrator & Family Engagement Specialist to join our team!

Job Overview:

Perform general administrative tasks for the group. This includes but not limited to handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls. Will also assist with documentation, report building, database management, and other client-based record keeping tasks. This position will also have a key focus on family engagement within the Child Development Center. 

• Respond to stand requests from internal or external customers. 
• Creating center newsletters, family volunteer opportunities, and engaging in family/staff activities.
• Electronic and hard copy filing and file maintenance.
• Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording, supporting multiple client programs.
• Printing, copying and scanning of hard copy files.
• Data entry and validation in electronic databases.
• Develop and compile weekly reports.
• Schedule meetings.
• Maintains and communicates group calendars.
• Orders departmental supplies.
• Corresponds with vendors for departmental needs and invoicing.
• Coordinates/schedules departmental events including catering needs.
• Meets and escorts visitors.
• Answers phone calls.
• Takes messages/meeting minutes.
• Coordinates building maintenance needs.

Qualifications:

• High school diploma or equivalent.
• Works with moderate supervision/guidance.
• Works on straightforward tasks using established procedures.
• Good organizational skills
• Working with Database
• Basic shipping and receiving skill.
• Good communication skills (written and verbal)
• Microsoft Office to include outlook, teams, word and excel

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift
• Monday through Friday 10:00 AM - 6:00 PM

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 2 years (Required)

EDUCATION AND EXPERIENCE: 

• Must be certified in PR/CPR, AED, O2, and First Aid. (Training provided by the Y, if needed)
• Must pass YMCA and DHS background check
• Ensures accuracy in documents, data entry, and scheduling.
• Ability to handle unexpected issues and changes in workflow.
• Quick shifts in priorities and tasks are common.
• Acting as a friendly, helpful first point of contact for visitors and callers.