Our Vision
At Western Golf Properties, we believe every property is unique. We deliver customized management solutions with a boutique approach, ensuring excellence in operations, guest experience, and financial performance.
Position Summary
The Part Time Accounts Payable Manager oversees the full-cycle accounts payable function, ensuring timely and accurate invoice processing, strong internal controls, vendor relationship management, and support of monthly financial reporting. This role utilizes Ottimate (AI-driven AP automation software) and QuickBooks to manage and optimize the company’s payables operations.
Key Responsibilities
· Manage full-cycle accounts payable process and Ottimate software
· Collaborate with property managers and regional operations to ensure accurate and efficient processing of invoices and expenses
· Ensure timely payment of vendors in accordance with company policy
· Maintain vendor setup, W-9s, and 1099 reporting compliance
· Ensure proper expense coding and accuracy
· Monitor aging reports and resolve discrepancies
· Strengthen and maintain internal controls over disbursements
· Support audits and provide requested documentation
· Identify opportunities for process improvement
· Maintain confidentiality and security of financial information
· Perform additional duties assigned by the Chief Financial Officer or Corporate Accounting leadership
Qualifications
Education:
• Bachelor’s degree in accounting, Finance, or related field a plus
• 5 years of accounts payable experience, preferably in a multi-entity or hospitality environment
• Strong knowledge of accounting principles
• Experience with QuickBooks and/or Ottimate software a plus
Skills:
• Proficiency in Excel, Word and MS Outlook
• Exceptional attention to detail and accuracy
• Excellent written and verbal communication skills
• Strong vendor management skills
• Ability to work independently and manage deadlines
Physical, Environmental, and Social Requirements
• Primarily office-based
• Regularly required to sit
• Must be able to lift up to 20 pounds occasionally
• Moderate noise level typical of an office environment
Compensation and Benefits
• $25 - $30 an hour
• Flexible schedule