Job Purpose

The Staff Accountant is responsible for providing administrative support to the Finance department and assisting with various accounting functions. This role involves assisting in filing, audits of financial records, record-keeping, and compliance with financial regulations.

Duties and Responsibilities

Primary job duties and responsibilities:

• Administrative duties such as email, filing, scanning, and organizing.
• Accounts Payable duties including but not limited to processing invoices, accounts, resolving discrepancies, data entry, coding, weekly check runs, and reporting.
• Accounts Receivable (customer billing).
• Assist with month-end and year-end closing processes.
• Prepare year-end 1099 and 1096 filings.
• Support the Finance department through any audits and ensure compliance of records.
• Support other employees throughout any finance-related processes.
• Assists with special projects and initiatives as assigned by Finance leadership.
• Perform financial reporting and analysis.
• Prepare and maintain reports that provide insight into budget performance, school-level spending, and expense activity.
• Assist in analyzing variances between budgeted and actual results to support financial planning and decision-making.

Qualifications, Education and Experience

Necessary and desirable qualifications include, but are not limited to, the following:

• Must have a passion for improving educational opportunities for urban students and for building a strong, mission-driven organization. 
• Commitment to continued personal and professional growth, and a commitment to the company’s mission, vision, and growth. 
• Coachable mindset with the ability to adapt to new processes and procedures.
• Experience in AP/AR.
• Knowledge of financial regulations, compliance and reporting standards.
• Excellent communication and interpersonal skills.
• Organizational and time management skills.
• Maintains strict confidentiality regarding conversations overheard either in person or on the phone, in files, reports, emails, or other documents viewed.
• Strong attention to detail and discretion in handling confidential information.
• Education Preferred:
• Bachelor’s degree in Business Administration, Accounting, or a related field preferred but not required
• Experience Preferred: 2 years in a financial administrative role.

Working Conditions

This job is performed in a clean and healthy office environment. 

Physical Requirements

The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. 

Reasonable accommodations can be made to employees with qualified disabilities who can perform the essential functions of the job, so long as there is no undue hardship created upon the organization or other employees within the organization.

Supervision Received

Regular supervision is normally available for help and guidance.

Direct Reports

None.

Conclusion

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed within this job. However, this job description is not intended to be an exhaustive list of responsibilities, duties, qualifications, or physical demands associated with the position.