Job Location: Union City, CA
FLSA Status: Non-Exempt (Hourly)
Reports To: Manager of Accounting and Internal Controls
Compensation: $24-$26 per hour
About the Company
Vintner’s Distributors, based in Union City, CA, is the corporate arm of Loop Neighborhood and Poppy Markets. Founded in 1978, the company develops real estate and owns and operates gas stations with convenience stores and car washes throughout the state. In addition to its retail operations, the company also manages a wholesale division that supplies fuel to dealer locations across the market.
Position Summary
The Accounts Payable (AP) Analyst Intern will support the Accounts Payable team with day-to-day accounts payable operations, including invoice processing, vendor coordination, financial recordkeeping and project support. This role is designed to provide hands-on experience in a high-volume retail and fuel distribution environment, while also contributing to key process improvement initiatives.
A key focus of this internship will include supporting the implementation and optimization of a new Accounts Payable automation platform, Square 9 Softworks, helping to modernize invoice processing and workflow management across the organization.
Key Responsibilities
- Process and review invoices for accuracy, coding, and approvals
- Assist with vendor setup, maintenance, and statement reconciliations
- Support weekly payment cycles (checks, ACH, wires)
- Partner with store and field teams to resolve invoice discrepancies
- Maintain organized, audit-ready AP records
- Assist with month-end close activities
- Support rollout of Square 9 Softworks within AP
- Assist with invoice digitization and data migration
- Help test workflows and resolve system issues
Qualifications
- Degree in Accounting, Finance, or related field in progress or completed
- Basic accounting knowledge (coursework preferred)
- Proficiency in Microsoft Excel
- Strong attention to detail and organization
- Effective communication and time management skills
- Interest in retail or fuel distribution industries
- Exposure to accounting/ERP systems