At Boutin Jones, our people are our greatest asset. We foster a collaborative, supportive environment where professionalism, growth, and a positive workplace culture go hand in hand. We value legal excellence, strong client service, and creating a workplace where employees can thrive.

We are seeking a detail-oriented Trusts & Estates Legal Secretary. This role is ideal for individuals who are organized, proactive, and interested in pursuing a career in the legal profession.

This is a full-time, non-exempt, in-office position with competitive pay and benefits. 

• $30.00–$38.00/hour (DOE) 
• Annual bonuses 
• Medical (95–100% employer-paid for employee) 
• Dental & vision insurance 
• 100% employer-paid long-term disability & life insurance 
• Generous vacation, sick leave, and holidays 
• Annual cost-of-living adjustments      
• 401(k) with match + profit sharing 
• Parking or bus pass provided 

Key Responsibilities

• Provide administrative support to attorneys 
• Prepare and manage legal documents and client communications 
• Coordinate new client onboarding and maintain records 
• Manage calendars, calls, and correspondence 
• Greet clients and provide excellent customer service 
• Handle filing, mail distribution, and document organization 
• Assist with firm systems, data entry, and CRM management 
• Support additional attorneys as needed

• Strong writing skills (grammar, spelling, punctuation) 
• Excellent communication and client service skills 
• Highly organized and detail-oriented 
• Proficient in Microsoft Office Suite
• Professional, proactive, and able to take initiative

Preferred Qualifications

• 5+ years of administrative experience (law firm preferred) 
• College degree 
• Familiarity with California court filings and probate processes 
• Experience with estate planning, trust administration, or probate 
• Notary Public (or willingness to obtain)