Office Operations & Facilities:

Oversee day-to-day office operations to ensure a professional, efficient, and welcoming work environment

Manage office supplies, inventory, restocking, and vendor ordering

Coordinate facilities, maintenance, cleaning, repairs, and building services

Serve as the main point of contact for building management, vendors, and service providers

Manage visitor registration, security access, badges, and building credentials

Coordinate office moves, workspace setup, seating plans, and workstation changes

Handle setup and teardown for meetings, events, meals, and firm activities

Budgeting & Vendor Management

Track and manage office budgets for supplies, events, and employee activities

Review invoices, monitor expenses, and ensure cost-effective purchasing

Maintain vendor relationships and negotiate services when appropriate

Communication & Coordination

Draft and distribute office-wide communications, announcements, and operational updates

Act as a liaison between leadership, staff, vendors, and external partners

Maintain internal calendars for meetings, events, and office initiatives

Ensure consistency and organization across multi-office or multi-team environments

Event & Culture Support

Plan and execute company events, leadership functions, and employee engagement activities

Coordinate catering, venues, schedules, and logistics

Support office culture initiatives and staff engagement programs

Onboarding & HR-Support Responsibilities

New Hire Onboarding

Coordinate onboarding logistics for new hires across departments and locations

Prepare workspaces, equipment, and supplies prior to start dates

Create and maintain onboarding checklists and welcome materials

Conduct office orientations and walk-throughs for new employees

Serve as the main point of contact for new hires during their first days and weeks

HR & Administrative Support

Partner with HR and leadership to support hiring, onboarding, and employee transitions

Assist with interview scheduling, candidate communication, and hiring logistics

Maintain organized and confidential employee and candidate records

• Support HR processes including reviews, evaluations, disciplinary meetings, and exit interviews

• Liaise with benefits providers, payroll teams, and  

Able to work in a fast-paced, high energy and   team-oriented environment.

Strong ability to collaborate with peers, accept   feedback, and co-own deliverables.

Able to work independently, prioritize assignments, and   meet tight deadlines.

Detail-oriented,   organized, self-motivated, flexible, and capable of managing multiple   projects simultaneously.

Proficiency in Microsoft   365/ MS Office Suite, SharePoint, DocuSign; Paylocity, working knowledge of Yardi   is a plus.

Strong written and   verbal communication skills.

Demonstrated experience   supporting senior leadership and multiple departments simultaneously

Proven ability to manage   office operations independently, including vendor coordination, facilities,   and internal processes

Experience handling   confidential and sensitive information with discretion and professionalism.

Strong background in process improvement, organization, and problem-solving in a fast-paced environment

Bachelor’s degree, preferred. Demonstrated related   experience may be substituted for preferred education.

5-8 years of professional experience required 

Minimum of two (2) years of relevant experience in   customer service/customer facing required.

Experience in commercial real estate, preferred. 

Experience supporting or   coordinating with HR, IT, and Finance functions

Exposure to onboarding, benefits administration, or compliance support