Position Title: Property Administrator

Department: Property and Asset Management

Reports to: Property Manager

Position Type: Hourly / Full Time

About the Organization:

CMG is a 5th generation family-owned and operated organization that provides real estate development services, property management, financial advisory, and estate and tax management for Corliss holdings. CMG oversees investments in 2,000 acres of land in Pierce and King County, including mineral resources, the Sunrise master planned community in South Hill, WA, self-storage, residential multifamily, commercial/retail buildings, and light industrial properties. CMG provides guidance for liquid financial investments, including the management of private lending in real estate. 

General Purpose:

The Property Administrator is responsible for a wide range of administrative tasks supporting commercial, land, and multifamily operations. The role serves the Property Manager as the primary internal customer for commercial and land assets, the Senior Asset Manager for multifamily, and the Chief Operating Officer for special projects. Allocation of time is approximately 70% commercial and land, 15% multifamily, and 15% COO special projects, recognizing that multifamily needs concentrate at month-end and during active acquisitions.
 

This role is also expected to deepen utilization of Yardi within the property and asset management context, stay current on technology and AI tools relevant to the function, and identify opportunities for automation and workflow improvement. Automation initiatives should be tied to defined deliverables and timelines approved by the supervising manager.

Duties & Objectives

· Coordinate with vendors and maintenance providers for property repairs, scheduled work, and improvements across the commercial and land portfolio

· Manage the work order dashboard, including triage, dispatch, tracking, and escalations.

· Research, evaluate, and onboard new vendors.

· Maintain preventative maintenance schedules and calendars.

· Serve as a secondary point of contact for tenants.

· Support tenant onboarding and communications.

· Maintain lease documents and support lease negotiations and renewals.

· Manage tenant and vendor insurance documentation (COIs).

· Support multifamily COI tracking across third-party property managers.

· Support due diligence activities for new multifamily acquisitions.

· Provide ad hoc Yardi data pulls and administrative support.

· Provide administrative coordination on special projects including acquisition due diligence support, EOS quarterly preparation, and reporting.

· Conduct regular site visits across the commercial and land portfolio.

· Prepare and distribute operational reports including rent rolls, occupancy reports, and work order status.

· Provide comprehensive administrative support including document preparation, data entry, and office management.

· Build and maintain proficiency in Yardi property and asset management modules.

· Identify and implement automation opportunities in Yardi and adjacent systems.

· Participate in special projects and other duties as assigned.

Priority Setting and Escalation

This role serves three internal customers. The Property Manager is the day-to-day supervisor and primary priority-setter. The Senior Asset Manager and Chief Operating Officer are internal customers whose needs are protected by the established time allocation. When competing priorities cannot be resolved at the working level, the Property Manager arbitrates, with the Chief Operating Officer holding final override authority on cross-functional matters.

Knowledge, Skills, & Requirements

· In-depth knowledge of Yardi property and asset management modules.

· Curiosity and comfort with technology, AI tools, and automation platforms.

· Strong communication skills with tenants, vendors, and team members.

· Strong organizational and multitasking abilities.

· Ability to identify issues and implement effective solutions.

· Comfort working across mixed asset classes and third-party management structures. 

Education & Experience

· Three to five years of experience in property management, asset management, or a related field.

· Yardi proficiency required.

· Mixed asset class exposure preferred.

· Degree in Business Administration, Real Estate, or related field preferred, or equivalent experience. 

Work Environment and Conditions:

· Hybrid (site and office) work environment with a primary focus on in-office collaboration.

· Periodic site visits across the commercial, land, and multifamily portfolio, including occasional travel.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. This description is in no way intended to be an employment contract and employment is at-will. Employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made for employees per the Americans with Disabilities Act (ADA), absent undue hardship.