Description

The Operations Coordinator supports the Campus Operations Director in executing day-to-day operational needs across church and school campuses. This role focuses on coordination, implementation, and administrative support to ensure safe, well maintained, and excellent environments for ministry, education, and events.

This position plays a key role in turning strategy into execution by supporting campus use, safety, IT coordination, and environmental excellence.

Essential Job Functions

Facility Use and Care

• Assists in tracking and maintaining Campus Operations budgets 
• Coordinates purchasing, invoices, and vendor communication 
• Maintains organized records of facility use and operational needs
• Directly handles the call and scheduling of rentals including weddings 

Campus Use Management

• Supports the creation and maintenance of event schedules 
• Helps identify and resolve conflicts 
• Helps coordinate logistics for events including room setup, breakdown, and support needs 
• Assists with facility use agreements and communication with external groups 
• Helps manage and organize campus storage areas 

Campus Safety

• Supports implementation of safety policies and procedures 
• Assists with incident reporting and documentation 
• Helps coordinate safety drills, inspections, and compliance requirements 
• Maintains communication with security vendors and partners as directed 
• Assists in maintaining safety documentation and systems including surveillance and keys  

Environmental Management

• Helps maintain the overall look and feel of campus environments 
• Assists with room setup, furnishings, and minor design implementation 
• Identifies and communicates areas needing improvement 
• Coordinates with maintenance and custodial teams to maintain campus standards 

Custodial Coordination

• Supports scheduling and coordination of custodial services 
• Assists in maintaining cleanliness standards across campus 
• Helps track supplies and custodial needs 
• Helps to communicate facility needs for last-minute requests

Information Technology Support

• Coordinates IT and vendor communication
• Helps document infrastructure such as access points and equipment 
• Coordinates purchasing, invoices, and budgets 

Core Competency Requirements

Administrative Proficiency: Is office savvy and possesses strong interpersonal and organizational skills. 

· Demonstrates the ability to effectively prioritize and organize people, tasks and events

· Exhibits a strong attention to detail and the ability to multi-task 

· Has a good working knowledge of email and Microsoft Office products, including Excel, Word, Outlook and PowerPoint 

· Demonstrates the ability to work independently and coordinate the work of others

· Provides input and ideas to help foresee any needs at a given event or meetinG

Self Starter: Demonstrates a high level of initiative, proactively identifies opportunities/issues and acts to capitalize or resolve them. 

• Volunteers for tasks 
• Identifies what needs to be done and takes appropriate action without being asked or required to do so
• Persists in the face of difficulties 
• Seizes opportunities to take action 
• Initiates individual or group projects and takes responsibility for their success

Problem Solver: Identifies concerns, problems or potential areas of concern in a timely and accurate manner and resolves them effectively. 

· Identifies problems (or potential problems) in a timely and accurate manner

· Breaks down complex problems into their fundamental parts 

· Evaluates the many possible causes for a problem 

· Asks meaningful and relevant questions to understand problems and potential causes 

· Notices discrepancies and inconsistencies in information related to problems 

· Analyzes costs, benefits, risks and chances for success of potential solutions 

· Uses logic and methods to solve difficult problems with effective solutions 

· Probes all fruitful sources for potential answers 

· Proposes solutions and implements solutions

· Tracks the progress and efficacy of proposed solutions 

· Facilitates groups or teams through the problem-solving process 

Researcher: A researcher acquires, summarizes, analyzes and delivers information effectively and efficiently. 

· Identifies relevant, credible and appropriate information sources 

· Acquires, summarizes and represents information accurately 

· Identifies relevant and appropriate use of research 

· Acknowledges the limitations of or gaps in the research 

· Builds systematic understandings based on a variety of resources 

· Communicates research findings and their implications 

Task Manager: A task manager completes assignments with excellence, effectiveness, and efficiency. 

· Displays good stewardship of the time, energy and resources needed to accomplish ministry goals

· Maintains ministry environments and materials to our standard of excellence

· Manages ministry budget and purchasing

· Prioritizes multiple roles and responsibilities

· Manages ministry projects and events to successful completion

· Maximizes strengths and actively addresses weaknesses

· Fulfills general administrative duties (contacts, scheduling, data management and routine communication)

Education and Experience:

· Required: High School graduate or above.
Preferred: Associates degree in related field or 2 or more years work experience in related field – facilities management, project administration, office administration

· 1-3 years administrative experience preferred.

· This position requires a working knowledge of Microsoft Office, Word, Excel and Outlook. 

· Must have strong interpersonal skills and ability to work in a team environment

· Demonstrate ability to work and communicate professionally, verbally, and in written form with internal and external customers.

· Extensive use of computerized maintenance management systems.

· Able to learn new administrative computer programs quickly. 

· Recognize and act on opportunities; adjust direction when situation warrants.

· Work independently without regular direct supervision.

Physical Requirements: 

·  Comfortably navigate the full campus, stairs, parking lots, and outdoor grounds.

·  Must be able to lift 40 pounds at times.

Classification:  

· FLSA Status: Non-Exempt 

· Pay Grade: CCC Pay Grade 4

Cell Stipend: $75/month