Position Title: HR Administrator

Reports to: HR Specialist

Location: San Clemente, CA

Job Description

The HR Administrator provides essential administrative and operational support to Sonance’s Human Resources team, ensuring that HR processes, records, and communications are handled accurately, efficiently, and with the professionalism and discretion that HR demands. This role supports the full range of HR operations — from maintaining employee records and coordinating onboarding to assisting with recruiting, benefits inquiries, and HR event logistics — while also helping the HR team leverage AI tools to streamline workflows and improve the employee experience. The HR Administrator is organized, adaptable, and people-focused, with the judgment to handle sensitive information appropriately and the initiative to keep HR running smoothly in a fast-moving environment.

Key Responsibilities

HR Administrative Support

• Provide comprehensive administrative support to the HR team including managing correspondence, maintaining filing systems, coordinating HR meetings and events, and handling general inquiries with professionalism and discretion.
• Maintain accurate and complete employee records in the HRIS and physical files; process employee data changes including new hires, terminations, address updates, and status changes with accuracy and timeliness.
• Coordinate onboarding logistics for new hires including scheduling orientation, preparing new hire paperwork, and serving as a welcoming first point of contact for new employees joining the team.
• Assist with recruitment coordination including scheduling candidate interviews, communicating with applicants, posting job openings, and supporting the HR team with the administrative aspects of the talent acquisition process.

HR Process and Compliance Support

• Support benefits administration by responding to routine employee benefits inquiries, assisting with open enrollment logistics, and coordinating with the Payroll & Benefits Manager on documentation and enrollment processing.
• Support payroll and timecard administrative tasks including monthly tracking, ensuring accurate records are maintained and submitted in coordination with the Payroll & Benefits Manager.
• Assist with policy inquiries and HR communications; help draft and distribute HR announcements, policy updates, and employee communications under the direction of the HR team.
• Maintain compliance with HR documentation and records retention requirements; conduct periodic file audits to ensure required employee documentation is collected and properly stored.
• Support employee relations and HR project work as directed; provide administrative assistance for performance management cycles, engagement surveys, and culture and development initiatives, as well as philanthropic activities and community programs.

AI Integration and Workflow Support

• Support the integration of AI tools into HR workflows including document drafting, process automation, and employee communication; help identify opportunities where AI can streamline routine HR administrative tasks.
• Assist with the development of AI-related HR policies and support employee training initiatives that build AI literacy within the HR function and across the organization.
• Stay current on AI applications relevant to HR operations; serve as an informed resource for the HR team on emerging tools and best practices for responsible AI use in human resources.

Ideal Team Member

• Hungry, Humble, and Smart – embodies the Sonance team culture
• Strategic thinker with the ability to execute tactically
• Entrepreneurial mindset with a competitive drive to win
• High integrity, trustworthiness, and a commitment to doing the right thing
• Resilient and composed under pressure
• Inspiring leader who motivates others through action & vision

Sonance is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where innovation thrives through authentic partnerships

Qualifications & Skills

Experience:

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and experience considered.
• 2–3 years of HR administrative or HR support experience; familiarity with HRIS platforms, recruiting workflows, and benefits administration processes preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with AI tools and their applications in HR or business operations a plus.

Skills:

• Discretion and professionalism — handles sensitive employee information with confidentiality and sound judgment; understands that HR information requires a higher standard of care than general business data.
• Organization and follow-through — manages a high volume of concurrent HR tasks accurately and on time; tracks open items and follows through on commitments without needing to be reminded.
• Communication — clear, professional, and warm in all employee and candidate interactions; writes well and represents the HR team positively in every communication.
• Adaptability — adjusts quickly to shifting priorities and picks up new processes, tools, and systems rapidly; brings a positive, can-do attitude to a fast-moving HR environment.