Legal Assistant

Location: Southfield, MI

Key Responsibilities:

Document Production & Formatting

• Draft, revise, proofread, and format correspondence, legal documents, client materials, agendas, and binders

• Resolve formatting, style, and document consistency issues in materials that have been revised by multiple contributors over time

• Prepare redline and comparison documents using Litera Compare

• Utilize advanced Microsoft Word features, including styles, tables of contents, cross-references, section breaks, and document organization tools

• Assist with document revisions and assembly using HotDocs and other legal technology applications

• Ensure all work product is polished, accurate, and ready for client delivery

Binder & File Management

• Create, organize, and maintain electronic and physical binders for attorneys and clients

• Develop and maintain cross-referenced materials to improve document accessibility and organization

• Prepare client-ready binders and presentation materials, often under tight deadlines

• Perform digital scanning, document indexing, and electronic file organization

• Update and revise binders as client and attorney needs change throughout the life of a matter

Technology & Systems Utilization

• Work extensively with Microsoft Office 365, Adobe Acrobat, the firm’s document management system, and time and billing software

• Convert, combine, edit, bookmark, and organize PDF documents

• Maintain accurate electronic and physical records in accordance with firm procedures

Administrative & Client Support

• Manage attorney calendars, schedule appointments, and coordinate meetings

• Provide administrative support to attorneys, paralegals, and other staff as needed

Organization & Deadline Management

• Manage multiple projects with competing deadlines while maintaining accuracy and attention to detail

• Communicate key dates and deadlines to attorneys to support timely completion of assignments

• Adapt quickly to shifting priorities and time-sensitive requests

• Remain organized and composed while balancing frequent updates and fast-turnaround projects

Communication & Teamwork

• Communicate professionally and effectively with attorneys, clients, and colleagues

• Collaborate with legal assistants and administrative staff to support team objectives and client needs

• Maintain confidentiality and provide exceptional service in all interactions

Why Join Foster Swift?

At Foster, Swift, Collins & Smith, we prioritize our employees’ well-being and professional growth. We offer:

Comprehensive Benefits: Affordable medical, dental, and vision insurance, company-paid life insurance, short- and long-term disability coverage, and a 401(k) plan

Additional Perks: Flexible voluntary benefit options to address your personal needs

Professional Environment: Work with a collaborative and supportive team dedicated to delivering legal excellence and outstanding client service

With over 100 years of history, Foster Swift serves businesses, municipalities, families, and individuals across Michigan, the nation, and beyond. Our conveniently located offices in Lansing, Grand Rapids, Southfield, and Holland allow us to provide unmatched legal expertise.

Commitment to Diversity

Foster Swift is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, or any other status protected by applicable laws.

Apply Today

Join our team and become part of a legacy of excellence. If you meet the qualifications and are excited about this opportunity, we encourage you to apply now!

Education

• High school diploma required; Associate’s or Bachelor’s degree preferred

Experience

• Minimum of two years of experience in a law firm or in-house legal department required
• Experience with legal document production, document formatting, or document management strongly preferred

Skills

• Advanced Microsoft Word skills, including styles, formatting, tables of contents, cross-referencing, and document comparison tools
• Experience with Adobe Acrobat and electronic document management systems
• Strong proofreading, editing, and grammar skills
• Ability and willingness to learn and use legal technology applications, including HotDocs and Litera Compare
• Exceptional organizational skills and attention to detail
• Strong oral and written communication skills
• Excellent time management and prioritization abilities
• Ability to manage multiple assignments and deadlines in a fast-paced environment
• Flexibility and adaptability to changing priorities and client needs

Professionalism

• Demonstrates reliability, sound judgment, and discretion with confidential information
• Maintains a high level of accuracy and quality in all work product
• Provides exceptional support and service to attorneys, clients, and colleagues

Teamwork

• Works effectively and collaboratively with attorneys, paralegals, legal assistants, and staff throughout the firm