Job Title: Payroll Analyst

Reports to: Senior Payroll Manager 

Anticipated Hiring Range: $70,304 - $84,000 Annually 

Classification: Full-time, 40 hours, exempt, benefits eligible  

Schedule: Hybrid 1-3 day/week in office

The Organization:

Community Partners offers expert guidance, essential services, and a strong dose of passion to help foster, launch, and grow creative solutions to community challenges. For 30 years, hundreds of individuals, groups, foundations and other institutions have worked with Community Partners to create new nonprofit projects, establish coalitions, and manage major philanthropic initiatives to benefit the region. 

Our work includes:

Fiscal Sponsorship

We provide the structure, finance and administrative services, expert counsel in organizational development and connections that help nonprofit leaders succeed. 

Intermediary Services

We help foundations, corporations, government agencies and other institutions achieve greater impact. 

Knowledge Sharing

We offer workshops, reports, speaking engagements, and a range of publications to help strengthen the field. 

Community Partners today works with upwards of 180 fiscally-sponsored projects and 20 initiatives and manages roughly $80 million in revenues annually. Our work spans the fields of civic engagement, arts and culture, education, social justice, health, public policy, social services and youth. To learn more, please visit us at www.CommunityPartners.org.

Job Summary:

The Payroll Analyst supports the full payroll lifecycle, including timekeeping review, payroll processing, employee and project inquiries, reporting, compliance, reconciliations, and post-payroll accounting. The position has responsibility for the general ledger components of payroll and benefits, including journal entries, account reconciliations, labor distributions, and cost allocations across multiple cost centers and funding sources. The Payroll Analyst works closely with the Senior Payroll Manager to ensure payroll is processed timely, accurately, and in compliance with applicable requirements, including the accurate transfer of payroll information from Paylocity into NetSuite. This position also collaborates with the Grants & Fund Administration and Compliance team to ensure labor costs are properly allocated and supported.

Responsibilities:

• Processing 800+ electronic timecards and related payroll documentation on a bi-weekly basis in ensuring accuracy and compliance

• Assist with cost allocation plans and labor distribution as well as training on compliance

• Maintain documents and record-keeping in accordance with organization policies and procedures

• Provide responsive and professional customer service to projects and employees, addressing payroll and timekeeping inquiries, discrepancies, and procedural questions

• Audit and review timesheets for accuracy regarding meal breaks, overtime rules etc.

• Assist with processing payroll checks, terminations and payroll reports for projects

• Assist with garnishments, wage statements and inquiries from regulatory government agencies

• Ensure compliance with multi-state payroll tax laws and regulations

• Importing payroll data from Paylocity to Netsuite (NS) and reconciliation to NS general ledger as well as resolution of reconciling items

• Verify payroll register against bank statements and resolve outstanding discrepancies

• Provision of workers’ compensation, vacation accruals payroll reports

• Preparation of GTL/LTD templates for calculating monthly accounting entries

• Maintenance of employee ID records between Paylocity and NS.

• Perform other duties and projects as may be necessary or as assigned

Experience and Qualifications:

• A minimum of 4 years of experience in an accounting role, including payroll and the month end close process

• Bachelor's degree in accounting, finance, or equivalent experience

• Payroll and Payroll GL experience (Paylocity experience is a plus)

• Experience working with multiple cost centers and project codes

• Ability to work accurately and independently

• Experience working with accounting software programs (ERP/NetSuite experience is a plus)

• Proficiency in MS Office programs. Advanced excel and analysis skills with an eye for detail

• Excellent client service, communication, interpersonal skills and professional demeanor in communicating with staff, partners and vendors

• Data analysis skills and the ability to problem solve with minimal directions

Working Conditions:

The employee is regularly required to sit for extended periods of time, frequently required to walk and stand. The employee must also use his/her hands to operate and feel office equipment and reach with hands and arms. Employee may occasionally climb, stoop, kneel or bend. Employee may occasionally lift and/or move up to 20 pounds. Reasonable accommodation may be made to enable individuals with special needs to perform essential job duties.

Compensation and Benefits:  

Salary is commensurate with experience. The organization offers a comprehensive benefits package.

EEOP Statement: 

We are proud to be an Equal Opportunity Employer, committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to hr@communitypartners.org.  

To comply with applicable laws ensuring equal employment opportunities to qualified individuals with a disability, Community Partners will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result. 

Review of applications will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.?

A Live Scan (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position.