Purpose  

To ensure fiscal responsibility in Co-op operations by providing up-to-date, accurate financial information and to ensure the accurate and timely processing of the Co-op’s bills. Maintain positive vendor relationships, and supports the financial integrity of the Co-op. In addition to accounts payable responsibilities, the position provides administrative support and assists with financial reporting and other office functions as needed.

Responsibilities 

I. General

• Follow the Core Values as defined by EEFC’s Core Value statement – Attitude, Integrity, Accountability, Teamwork/Cooperation, Excellence, Customer Focus, and Innovation.
• Provide exemplary customer service to both customers and staff.
• Accurately communicate what the Co-op is and the process for becoming a member.
• Familiarity with store layout, products, and services.
• Familiarity and understanding of emergency procedures.
• Stay up to date with current storewide and departmental communications, policies, notices, and logs.
• Abide by Co-op policies as delineated in the Employee Handbook.
• Willingness and ability to learn to meet the changing needs and requirements of the job.

II.  Departmental - Accounts Payable 

• Ensure accurate and timely data entry and invoice processing in Co-op’s accounting software.
• Reconcile ACH payments and credit card statements.
• Respond to vendor inquiries regarding billing and payment. 
• Process credit applications for new vendors.
• Maintain accurate financial records and filing systems. 
• Preserve invoices in appropriate system(s).
• Protect sensitive financial and vendor information by maintaining strict confidentiality.
• Interface with the merchandisers, POS staff, managers, and outside vendors to resolve problems.

III.    Departmental – Financial Tracking Support 

• Assist with data compilation needed for periodic reports.
• Process interdepartmental transfers 
• Assist with quarterly inventory calculations.

IV.  Departmental – Other 

• Solve problems and make improvements to bookkeeping procedures regarding A/P, A/R and Financial Tracking. 
• Work on special projects as needed. 

Required Skills and Qualifications: 

• At least 1 year experience in bookkeeping or accounts payable. 
• Experience with data entry. 
• Retail work experience.   
• Flexible schedule with the ability to work some evenings and weekends as needed.
• Advanced proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Strong mathematical and analytical skills. 
• Excellent attention to detail and accuracy. 
• Strong organizational and time management skills. 
• Ability to prioritize multiple tasks and meet deadlines. 
• Excellent verbal and written communication skills.
• Logical problem-solving skills.
• Ability to maintain confidentiality of financial information. 
• Ability to work independently. 

Required Core Competencies:

• Professionalism.
• Ethical conduct.
• Regular, dependable attendance.

 Preferred Skills and Qualifications:

• Experience with Ramp Finance Platform
• Knowledge of generally accepted accounting principles (GAAP). 
• Knowledge of EEFC policy and procedures.