ABOUT THE POSITION 

CEC is seeking an Office Manager & Board Liaison to oversee CEC’s day-to-day administrative operations and coordinate the use of the space by tenants and other organizations for their meetings and events. The position works closely with CEC’s Executive Director, finance staff, and contracted vendors, and serves as the primary on-site point of contact for tenants, clients, and the public. In addition to supporting CEC’s day-to-day administrative operations, the Office Manager & Board Liaison is responsible for helping build and maintain a welcoming, well-functioning shared space. This is a hands-on, onsite role requiring strong organizational skills, comfort with a wide range of responsibilities, and a genuine interest in building and maintaining a welcoming, well-functioning shared space. 

KEY RESPONSIBILITIES

CEC Office Management (40% of time)

• Provide administrative support to ensure the smooth and efficient operations of CEC’s office
• Serve as the primary liaison to the Board of Directors, Board committees, and the President’s Council, ensuring effective communication and coordination
• Manage Board governance activities, including preparing meeting agendas, board packets, supporting materials, and drafting and finalizing meeting minutes for Board and designated committee meetings
• Schedule, attend, and contribute to the execution of staff meetings, annual staff retreats, and occasional special events
• Provide occasional front desk support and monitor CEC’s main phone line and email, including responding to general inquiries

Public Venue & Tenant Management (40% of time)

• Proactively identify, cultivate, and steward relationships with organizations and groups that use CEC’s Environmental Hub for their external meetings, and events and office space
• Collaborate with CEC’s marketing team to promote Hub availability and drive increased utilization of the space, including tenant recruitment
• Serve as the primary staff contact for Hub users, including intake, scheduling, facility tours, managing day-to-day needs and resolving issues in a timely manner
• Enforce Hub policies and procedures related to events, permitted uses, and facility care
• Maintain standardized documentation for reservations, contracts, invoices, MOUs, and special usage agreements
• Maintain and communicate the Hub master schedule, including events, meetings, maintenance windows, and closures
• Build and manage an event support team of contractors and volunteers to provide consistent facility readiness – including AV support and event production
• Manage tenant onboarding, including facility orientation, access setup, and guidance on shared space policies, and ensure tenant compliance with leases, Hub policies, and insurance requirements
• Coordinate invoicing and billing workflows for events and tenant rent payments in partnership with the finance team

Facility Operations (20% of time)

• Provide day-to-day operational oversight of the Hub, coordinating with contracted facility management, the building owner, and property management company to ensure lease compliance and sound building stewardship.
• Oversee regular facility vendors and contractors, including cleaning, event support, and monitoring services
• Manage janitorial, maintenance, repairs, and improvement projects, including urgent issues, vendor coordination, and follow-through to completion
• Develop and manage the Hub operating budget and business plan, including cost control and identification of operational and financial risks
• Serve as the primary on-site contact for safety and security matters, including documenting concerns and workplace violence incidents, monitoring for emerging risks, and coordinating timely communication and escalation with HR and leadership.

SKILLS & QUALIFICATIONS

Required

• 3 or more years of experience in office management, administrative support, facilities operations, venue management, or a comparable role
• Strong organizational skills and the ability to manage multiple priorities in a dynamic environment
• Excellent written and verbal communication skills, including the ability to confidently and professionally engage with tenants, event clients, vendors, and the public while providing a consistently positive customer service experience. 
• Experience with vendor management and basic contract oversight
• Proficiency with standard office tools, including Google Workspace and Microsoft Office
• Ability to work onsite Monday through Friday; availability for evenings or weekends as events require

Preferred

• Experience working in or with nonprofit organizations
• Familiarity with event management, venue booking, or co-working / shared space operations
• Comfort with budget tracking and basic financial processes
• Experience using scheduling or facility management software
• Bilingual in English and Spanish
• Commitment to environmental values or sustainability
• Ability to lift and carry up to 25 pounds.

 JOB STATUS AND BENEFITS

• Exempt / Non-Exempt – classification to be determined based on final salary. This role may have enough budget oversight, supervisory responsibility over contractors and discretionary decision-making to support exempt status as long as the salary meets the threshold.
• Full-Time. This position is based at CEC’s Environmental Hub, 1219 State Street, Santa Barbara, California, and is a fully onsite role, working in the office five (5) days per week, Monday through Friday, during standard business hours.
• Evening or weekend work is required to support Board meetings, events, and other organizational activities.
• Salary: $80,000–$85,000 per year.
• Benefits include health insurance, a SIMPLE IRA, paid time off, and other benefits per CEC policy.

 WORK ENVIRONMENT

• CEC is committed to fostering a workplace culture grounded in diversity, equity, inclusion, and justice, including a commitment to anti-racism. All staff are expected to contribute to an environment that supports belonging, respect, open sharing of ideas, and equitable outcomes for colleagues and the communities we serve.
• Support organization-wide culture-building efforts related to diversity, equity, inclusion, and justice (DEIJ). Carry out responsibilities in ways that reflect awareness of DEIJ principles, and participate in organization-wide learning and culture-building efforts.
• Support tracking and reporting related to progress toward CEC’s Strategic Plan and internal DEIJ goals as relevant.

EQUAL EMPLOYMENT OPPORTUNITY

CEC does not discriminate based on race, ethnicity, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We strongly encourage all qualified candidates to apply.

DIVERSITY, EQUITY & INCLUSION

CEC is committed to fostering a workplace culture grounded in diversity, equity, inclusion, and justice, including a commitment to anti-racism. All staff are expected to contribute to an environment that supports belonging, respect, open sharing of ideas, and equitable outcomes for colleagues and the communities we serve.