The Benefits and Payroll Administrator is responsible for supporting the accurate and timely administration of payroll and employee benefit programs. It serves as a resource for employees regarding payroll, benefits, leave administration, and HRIS-related inquiries. The Benefit and Payroll Administrator helps ensure compliance with federal, state, and local regulations while maintaining the confidentiality of employee information.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits Administration

• Participate in the design, implementation and administration of Company benefit programs
• Guide employees, managers, and other stakeholders on benefit eligibility, plan provisions, regulatory compliance, etc., escalating complex issues as needed.
• Perform benefit enrollments, changes, and terminations directly into vendor portals and Paylocity HCM. 
• Coordinate and maintain benefit carrier connections within Paylocity HCM.
• Develop and conduct benefit orientation sessions for new hires.
• Collaborate with stakeholders to optimize benefits offerings and deliver a positive employee experience.
• Coordinate monthly billing, ensuring accurate and timely processing and reconciliation.
• Coordinate annual open enrollment coordination, communication, validation and testing. 
• Maintain accurate knowledge of emerging trends and provide analysis and recommendations.
• Assists with HR projects, audits, implementation and employee communications.
• Ad hoc report preparation as needed 
• Performs other duties as assigned.

Payroll Administration

• Assist in the processing of bi-weekly and off-cycle payrolls accurately and on schedule
• Maintain employee payroll records, tax withholding elections, direct deposit information, and earnings histories within the Paylocity HMC software platform.
• Review and audit timekeeping records, wage calculations, deductions, and payroll reports.
• Assist with the preparation and processing of payroll-related filings and reports.
• Support year-end payroll activities including W-2 processing and auditing. 
• Ensure compliance with wage and hour laws, tax regulations, ERISA, ACA, HIPAA, and applicable state requirements.

Required Competencies

• Absence management (Workers Comp, COBRA, STD/LTD, MAPFML, etc.)
• Clearly and concisely communicate both orally and in writing, in English.
• Able to maintain confidentiality of sensitive employee information.
• Excellent analytical skills to apply functional knowledge to problem solve and identify areas for improvement.
• Excellent customer service and interpersonal skills.
• Able to streamline and automate processes to improve efficiencies with minimal oversight.
• Proven track record of handling complex benefits programs, e.g., self-insured plans, benefits open enrollment and plan design changes and implementation.

Supervisory Responsibility
This position has no direct reports.

Work Environment.

This job operates in a professional, open-concept, office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, some of which may be done with accommodations.

While performing the duties of this job, the employee is regularly required to communicate both verbally and in writing, in English. The employee is frequently required to move about the office, use a computer and other office equipment. They may reach with hands and arms and it may be necessary to lift up to 25 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision.

Position Type/Expected Hours of Work
This is a 40-hour per week, full-time, onsite, non-exempt position. Hours and work days are Monday through Friday, 8:00am – 5:00pm.

Travel

Infrequent local travel may be required

Required Education and Experience 

· Bachelor’s degree in Human Resource Management, Business Administration or related field, and/or equivalent work experience.

• Minimum 5 years of benefit administration experience
• Experience working in a non-union, manufacturing environment      preferred
• Solid understanding of employee wage and hour and benefit laws and regulations including FLSA, COBRA, ERISA, HIPAA, ACA and other federal and state regulations. 
• Experience with leave administration including FMLA and PFML.
• Demonstrated knowledge of enrollment processes, vendor management, and benefits compliance.
• Solid Microsoft Office (Excel, Word, PowerPoint etc.) knowledge and skills
• Advanced knowledge and experience with HRIS/HCM systems preferred

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
 

Harmonic Drive LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

U.S. Export Controls Requirements: This job may require access to technology, materials, software or hardware that is controlled by the export laws of the United States. Candidates are required to provide proof of either US citizenship, Permanent US residency or classification as a protected individual as defined in 8 USC 1324b (a) (3).  

This position is not eligible for immigration sponsorship.