The Staff Accountant is a key member of the Finance team responsible for supporting the organization's accounting operations through general ledger maintenance, financial analysis, account reconciliations, payroll support, financial data entry, and other accounting functions. This position works collaboratively with the Finance Director, Payroll Manager, and other Finance team members to ensure accurate financial records, timely reporting, and compliance with accounting standards, grant requirements, and organizational policies.

This is a full-time, hybrid role with a requirement to work in the office two days per week.

Compensation: This role offers an annual salary range of $68,000–$72,000, with final compensation determined by experience, skills, and alignment with our salary structure.

Essential Responsibilities & Duties

• Prepare and maintain general ledger transactions and supporting documentation in accordance with established accounting policies and procedures. 
• Assist with year-end audit preparation by maintaining accurate records and providing supporting documentation to auditors. 
• Prepare monthly grant billings reports and supporting documentation for review by the Finance Director, ensuring compliance with grant requirements and organizational procedures. 
• Prepare and process approved federal grant drawdown requests through applicable federal payment systems, maintaining accurate supporting documentation and recording related accounting entries in accordance with federal regulations and organizational procedures.
• Prepare accounts receivable entries related to grants, contracts, and other revenue sources while ensuring all supporting documentation is accurate and complete. 
• Process vendor invoices and employee expense reimbursement requests and prepare accounts payable transactions for review and approval in accordance with established procedures. 
• Prepare vendor payment requests through approved payment methods, including ACH and accounting system payment processing, following established approval workflows. 
• Serve as the expense and accounts payable subject matter resource, training and providing support to all new and current employees on various matters related to system for processing invoices.
• Prepare internal monthly credit card statements for team members, track and follow up for timely remittance of transaction documentation.
• Provide support to the Payroll Manager and Finance Director as it relates to bi-weekly payroll processing, including detail review and upload of general ledger report from payroll company.
• Assist with monthly close by reconciling various balance sheet accounts to the trial balance to ensure that balances are accurate and that transactions are reported in accordance with accounting standards and government regulations. Research and resolve questions that arise during month end review and financial statement preparation. Work with others in the Finance team to ensure accurate and timely monthly close process.
• Prepare monthly shared cost allocations to grants, ensuring compliance with regulations and department procedures.
• Collaborate with the other departmental employees to support overall department goals and objectives.
• Respond to inquiries from the Chief Financial Officer, Finance Director and all other agency management regarding results and special reporting requests.
• Identify opportunities for process improvements and support the implementation of approved accounting procedures and system enhancements. 
• Other duties as assigned.

Education Required

• Bachelor's degree in Accounting,
• OR
• Bachelor's degree in Finance, Business, Economics, or a related field with a minimum of 30 credit hours in accounting, including financial accounting and managerial accounting,
• OR
• Advanced degree in Business with a minimum of 30 credit hours in accounting. 

Experience Required

• Experience preparing journal entries, performing account reconciliations, and supporting month-end close activities. 
• Experience with accounts payable, accounts receivable, payroll support, or grant accounting is preferred. 

Knowledge Skills and Abilities

• Working knowledge of Generally Accepted Accounting Principles (GAAP). 
• Ability to prepare and reconcile general ledger accounts with attention to detail and accuracy. 
• Proficiency in Microsoft Office, including advanced Microsoft Excel skills. 
• Experience working with accounting or ERP systems, including, but not limited to Blackbaud’s Financial Edge. 
• Strong analytical, organizational, and problem-solving skills. 
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment. 
• Strong written and verbal communication skills. 
• Ability to maintain confidentiality and exercise sound professional judgment. 
• Ability to work both independently and collaboratively within a team environment. 
• Commitment to continuous learning and process improvement. 
• Familiarity with social justice frameworks and a commitment to fostering an inclusive, equitable, and respectful workplace that supports employees of all backgrounds and identities. 

Preferred Qualifications

• CPA eligibility or progress toward CPA certification. 
• Experience with nonprofit and/or grant accounting. 
• Experience with Blackbaud Financial Edge or a similar fund accounting system. 

Other Requirements/Working Conditions 

• This role is hybrid schedule position based in Austin, Texas.
• This position requires a minimum of 2 days a week in the office. Specific days are to be determined by the department's needs.
• Must have a home workspace that is confidential, secure and free from distraction.
• Must maintain a stable internet connection with sufficient speeds to support efficient at-home work.
• Must maintain standards of confidentiality related to agency information.
• Prolonged sitting or standing using keyboard, phone, and computer.

The Hotline’s full-time employees are eligible for a comprehensive benefits package designed to support their health, financial security, and overall well-being.

Health & Insurance Benefits

• 100% employer-paid medical plan option
• Dental and vision insurance plans
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA) for medical and dependent care
• Employer-paid short-term and long-term disability insurance
• Employer-paid life and accidental death & dismemberment (AD&D) insurance ($50,000 coverage)
• Aflac supplemental insurance plans

Retirement & Financial Planning

• 401(k) retirement plan with employer match

Work-Life Balance and Additional Perks

• 10 days of paid vacation in your first year (increases with tenure)
• 14 floating holidays per year
• Paid sick leave and paid parental leave
• Modern Health, a mental health platform that provides confidential, on-demand support for your mental well-being through individual and group sessions, mediations and other wellness tools.
• Access to Employee Assistance Program (EAP)
• Nectar Rewards, a peer-to-peer employee recognition and rewards platform that helps teams celebrate wins, reinforce company values, and boost engagement.
• Employee referral program
• Discounted Gold’s Gym membership

This description only includes essential functions of the job. These statements are not intended to be construed as exhaustive of all duties, responsibilities, and skills required for this position. Employees will be required to follow and any other job-related instruction and to perform any other job-related duties required by the job objectives, supervisor, and mission and values of The Hotline. This description does not modify any employee’s at-will status and is not a contract for continued employment of any duration.

The National Domestic Violence Hotline is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, veteran status, or any other legally protected status. Discrimination or harassment of any kind is not aligned with our values and will not be tolerated. If you need accommodation during the application or interview process, please contact us at jobs@thehotline.org.