Applications accepted on an ongoing basis until position is filled.

Administrative Coordinator P/T

OUR PURPOSE

Catholic Charities of the Archdiocese of Denver has been serving Northern Colorado since 1927. 

We serve tens of thousands of people each year in seven ministries: Marisol Services, Early Childhood Education, Shelter Services, Catholic Charities Housing, St. Raphael Counseling, Family, Kinship, and Senior Services; and Parish & Community Engagement.

Our employees are crucial to our success in achieving our mission to extend the healing ministry of Jesus Christ to the poor and those in need. Catholic Charities provides a work environment where self-motivated and mission driven individuals are recognized and rewarded.

Catholic Charities is an Equal Opportunity Employer. We are committed to welcoming applicants and program participants of all faiths; as well as an inclusive and welcoming environment for staff, volunteers, and program participants. Candidates who bring diversity to our team are encouraged to apply.

PURPOSE OF POSITION:

An Administrative Coordinator at Catholic Charities:

• Organizes office administrative operations and procedures such as supply orders, invoice tracking, database management, filing, and other administrative services as needed.
• Creates PowerPoints, fliers, signage and handouts as requested.
• In collaboration with Denver Shelter Leadership, edits policies and procedures, and other written materials as needed for Denver Shelters. 
• Project coordination as assigned. 
• Manages assigned databases (tech, employee phone logs & on/off boarding supplies) as well as data spreadsheets and lists in Teams and SharePoint.
• Manages Shelter Leadership calendars and schedules meetings, events and interviews as needed.  
• Directs services such as computer, office equipment and vending machine maintenance and or repair.
• Works with IT to order technology and ensure our tech needs are met and maintained.
• Collaborates with external vendors to order goods such as signs, shirts, vests or other items as needed. 
• Attends and participates in meetings as assigned, taking notes, maintaining the meeting files and coordinating of meetings. 
• Purchasing and food delivery and set up/tear down for offsite meetings as needed. 
• Performs the accounting and bookkeeping function for various accounts and submits reconciliations to Catholic Charities as needed. Develops methods for tracking special grant account expenditures and maintaining the budget utilizing the profit      & loss sheets.
• Maintains professional ties with other service organizations/boards/committees for the benefit of the program.
• Transportation of IT equipment or other goods between facilities.
• Supports, promotes, and adheres to Catholic Charities’ vision, mission, values and Code of Ethics.
• Maintains confidentiality of client and agency information.
• Regular and predictable attendance.

OTHER DUTIES AND RESPONSIBILITIES  

• Participates effectively as a team member through communication, cooperation, information sharing and problem solving. 
• Participates in staff trainings as required.
• Participate in Division programming as appropriate.
• Any other tasks or duties as assigned.

QUALIFICATIONS

• Demonstrated understanding of Microsoft Office including Word, PowerPoint, Excel, Outlook, Adobe, Publisher, Canva and Teams. 
• Ability to work effectively within the framework of Catholic teachings.
• Strong organizational, communication, interpersonal and presentation skills. 
• Intermediate knowledge of computers to input information, maintain program data, create and generate reports, and create communications. 
• Knowledge of the service population’s cultural and socioeconomic characteristics and the appropriate techniques and practices for the client population. 
• Ability to interact effectively as a team member and independently with Agency staff and with a diverse client base.
• Must have own vehicle to travel in between work sites. 

EDUCATION and/or EXPERIENCE

 Associate degree or equivalent from a two-year college or technical school in related field; and three to five years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups, managers, client’s customers and the general public.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid CO driver’s license, satisfactory driving record and proof of insurance required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to handle and feel. The employee frequently is required to stand, walk, sit, and reach with hands and arms. 

The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work in an environment with diverse client base. The noise level in the work environment is usually quiet but can be noisy on occasion.

• Travel: Driving in between sites and or offsite meeting locations as well as stores/food vendors. Must be able to pick-up and deliver/set up of meals & beverages for large meetings and events.

COMPENSATION & BENEFITS:

Training: We provide a robust training curriculum that will support our employees throughout their career. Training provided within the first year of employment includes: De-escalation & Safety; Mental Health First Aid; Substance Abuse & Mental Health; Human Trafficking; Trauma Informed Care; and many more.

Benefits: In addition to being part of a higher purpose while working in a challenging yet rewarding environment, eligible Catholic Charities employees receive a generous benefits package, including:

• Extensive Paid Time Off (4 weeks accrual for new employees - increasing based on tenure) promoting work life balance.
• 15 Paid Holidays annually (shelters are 24/7, so if a holiday is worked, holiday pay is in included.)
• 403b Retirement Plan with Agency contribution of 4% & match up to 2% of annual compensation.
• Choice of 3 PPO Medical Plans (90% of employee's and 75% of dependent’s premiums is paid by Agency), Dental, & Vision starting the 1st day of the month following start date.
• May be eligible for Public Service Loan Forgiveness through Federal Student Loans and many more benefits.

**Part-time employees (20-29 hours per week) also receive paid annual leave, company paid holidays, and 403b retirement plan with agency contribution and match.

ARE YOU READY TO JOIN OUR TEAM?

If you are ready to make answer the call and make a difference, please submit your application online at ccdenver.org/careers. We look forward to meeting you!

We conduct background checks as part of our hiring process.

Drug-Free Workplace

Catholic Charities serves all with respect, dignity, and without discrimination in compliance with all local, state, or federal law. Consistent with applicable laws, Catholic Charities makes all decisions involving any aspect of employment or volunteer relationships without regard to any status or characteristic protected by local, state, or federal law, other than those positions which are deemed ministerial in nature (such as Chaplain requiring a clerical background). Unlawful discrimination and/or harassment is inconsistent with our philosophy of doing business and will not be tolerated. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EEO/AA